JOB DESCRIPTION

To apply for this role, please visit www.bdp.com/careers

EXECUTIVE ASSISTANT

Location: London, Clerkenwell
Contract: Full time, Permanent
Hours: Mon – Fri 9 am-5.30pm (37.5 hours per week), flexible working policy in place, subject to agreement
We are seeking a highly organised and proactive Executive Assistant to support our directors and a dynamic team of Engineers within our London studio.
The primary focus of this role is to provide seamless administrative support to designated Principals, Directors, and their teams, enabling the smooth running of day-to-day business activities. The successful candidate will play a pivotal role in coordinating meetings, managing diaries, arranging domestic and international travel, and supporting the administration of a diverse portfolio of national and international projects.
In collaboration with Studio Directors and BDP London’s Marketing team, you will also help maintain project and personnel databases to ensure relevant experience is accurately reflected in bids. You will assist in preparing high-quality project reports, submissions, and presentations, often to tight deadlines.

ABOUT US

BDP is a leading, global, multidisciplinary design practice united by a shared purpose: to design a world that’s built for good. For more than 60 years, we’ve been solving problems, creating innovative spaces, and pushing the boundaries of what’s possible. From the start, we’ve been pioneers in the world of design, and our legacy is built on the meaningful, people-centred places we’ve brought to life.
We are a diverse, international practice of architects, engineers, designers, and urbanists. We work closely with our clients, users, and communities to craft spaces for living, working, learning, and enjoying life across the globe. With studios spanning the UK, Ireland, Europe, Asia, and North America, our reach is as broad as our expertise. And since joining forces with Japan’s Nippon Koei in 2016, our ability to deliver integrated, impactful design has only grown stronger.
Our work is rooted in creativity, quality, and collaboration. We believe that great design removes barriers and opens new possibilities, all while meeting the demands of a constantly evolving world. Whether we’re designing homes, workplaces, or public spaces, we always put people at the heart of our thinking, ensuring that the environments we create are not just functional, but also inclusive, beautiful, and socially and environmentally responsible.
We’re proud of the places we’ve shaped and the lives we’ve touched, and we are committed to continuing our mission of designing a better, more connected world—one that leaves every place better than we found it.

ABOUT YOU

We’re looking for someone with experience as an Executive Assistant, Office Administrator, or in a similar role. More importantly, you’ll be:

• Exceptionally organised, self-motivated, and professional.
• A strong communicator with excellent written and spoken English.
• Detail-oriented with a collaborative, team-focused mindset.
• Proficient in Microsoft Office; familiarity with Adobe InDesign is a plus.
• Experience in a design, construction, or creative environment would be advantageous.

TO APPLY

To apply for the role, please visit the BDP careers page by using the direct link to the vacancy below:
Vacancies at BDP | Join our multidisciplinary team | BDP
You will then need to complete the online application form and attach an up-to-date CV with a cover letter (<400 words) outlining how your skills and experience match the requirements for the above job description.
Please state your salary expectations as part of your application.
BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing, and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly.

ABOUT THE ROLE

• Ensure compliance with BDP’s project administration processes.
• Manage diaries and schedule meetings, including room bookings and refreshments via Cloudbooking, and issuing invites through Outlook.
• Coordinate travel arrangements through our travel provider, including flights, trains, car hire, accommodation, visas, and currency.
• Support the preparation and distribution of business and project documentation (e.g. reports, meeting minutes).
• Organise team development reviews, expense submissions, and social events.

We’re looking for someone with experience as an Executive Assistant, Office Administrator, or in a similar role. More importantly, you’ll be:

• Exceptionally organised, self-motivated, and professional.
• A strong communicator with excellent written and spoken English.
• Detail-oriented with a collaborative, team-focused mindset.
• Proficient in Microsoft Office; familiarity with Adobe InDesign is a plus.
• Experience in a design, construction, or creative environment would be advantageous