JOB SUMMARY

As Diary and Business Manager to the BDUK Executive, you will play an important role in making sure BDUK’s three executives – The Chief Executive Officer (CEO), Chief Commercial Officer (CCO) and Chief Financial / Operating Officer (CFO / COO) – are able to effectively prioritise their workload to drive forward BDUKs priorities and agenda. You will join a close-knit team comprising of BDUK’s Chief of Staff, Private Secretaries and Executive Assistants, who all work to support BDUKs Executive and Senior Leadership Team.

JOB DESCRIPTION

• Provide complex diary and inbox management for the BDUK Executive (CEO, CFO and CCO). Balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
• Prioritise emails for the BDUK Executive and provide high-quality correspondence.
• Organise meetings, visits and other engagements - including ministerial and parliamentary activity where applicable.
• Arrange travel for the BDUK Executive, ensuring all expenses policies are adhered to and an effective itinerary is provided.
• Support the BDUK Secretariat Lead and Chief of Staff to organise the governance of the Executive office, liaising closely with other areas of BDUK and DSIT central teams.
• Provide secretariat support for BDUKs Senior Leadership Meetings including preparing agendas, handling minutes and ensuring actions are followed up on.
• Maintain an electronic filing system, ensuring processes are up to date and in working order. Handle sensitive information in accordance with official guidance.
• Understand BDUK and the Executive’s priorities and work with the Private Secretary to flag emerging issues that the Executive should be aware of and act where necessary to support.
• Coordinate the BDUK parliamentary correspondence process by quality checking and sending correspondence to members of parliament from BDUKs Chief Executive Officer where applicable.
• Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• Support the BDUK Secretariat Lead and Private Secretary to ensure the BDUK Chair of the Board has the appropriate resources to enable the BDUK Board to run effectively.
• Commission and collate departmental reports and documentation for internal and external meetings when required.
• Work with the BDUK Private Secretary to build effective working relationships private offices and colleagues across DSIT including the BDUK Sponsor Team and Ministerial Private Offices.
• Support the BDUK Private Secretary and BDUK Chief of Staff to improve ways of working - ensuring that the role of the executive office is understood across BDUK.
• Provide flexible support to the BDUK Private Secretary to assist with a wide range of BDUK wide activities.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Administration / Corporate Support