ARE YOU THE CALM IN THE STORM, THE DOT-CONNECTOR, THE DOER BEHIND THE SCENES?

Do you thrive supporting leaders who move fast, think big, and make an impact? We’re looking for a highly organized, emotionally intelligent Executive Assistant to join a mission-driven team led by a strategic CFO and Managing Director who balances the roles of leader, business operator, and real estate visionary.
This role is ideal for someone who loves wearing many hats and thrives in a high-trust, high-impact environment. You’ll be part of something meaningful, not just transactional.

POSITION OVERVIEW

We’re seeking an exceptional Executive Assistant to support the CFO & Managing Director of a multifaceted enterprise involved in real estate development, construction, finance, and business strategy. You won’t just manage a calendar—you’ll serve as a trusted right hand, streamlining operations, managing sensitive information, and helping bring bold ideas to life.

QUALIFICATIONS:

• 5+ years of experience supporting a C-level executive, preferably in real estate, construction, finance, or entrepreneurial environments.
• Exceptional communication, discretion, and organizational skills.
• Ability to anticipate needs, self-direct, and manage competing priorities.
• Proficient with Microsoft Office, project management tools, and digital communication platforms.
  Job Type: Full-time
  Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Experience:

• Supporting C-level executives: 5 years (Preferred)

Work Location: Remot

WHAT YOU’LL DO:

• Own the calendar and protect the energy of a leader guiding a $100M portfolio of companies.
• Be the gatekeeper, translator, and trusted point of contact for everything from board meetings to development deals.
• Handle logistics, prep, follow-ups, and sensitive information with professionalism and discretion.
• Provide light personal support—coordinating travel, appointments, and household logistics—to keep both business and life flowing smoothly.
• Support big ideas with clear execution: from real estate projects to leadership mentoring to software development.

KEY RESPONSIBILITIES

• Executive Support: Manage complex calendars, schedule meetings, organize travel, and prepare briefing materials.
• Communication: Draft and edit professional correspondence, reports, and presentations; serve as a gatekeeper and liaison.
• Project Coordination: Track deadlines, follow up on action items, and manage priorities across business units.
• Confidential Administration: Handle sensitive information with discretion; support board materials and compliance efforts.
• Operational Assistance: Support initiatives in finance, real estate, property management, and technology.
• Personal Support: Coordinate personal travel, appointments, and home service vendors such as pet sitting and repairs.
• Errand Coordination: Coordinate business errands such as banking, deliveries, and document drop-offs.
• Technology Utilization: Use Microsoft 365, Zoom, Asana, and related tools to enhance efficiency.