JOIN OUR TEAM AS AN ACCOUNTING AND ADMINISTRATIVE ASSISTANT

MCCARTER GRESPAN is the leading business law boutique firm in the Region of Waterloo. Our
Firm has achieved ongoing success and rapid growth by focusing on building a team of highly
skilled and experienced corporate, real estate and condominium legal specialists who are dedicated
to meeting and exceeding the increasingly complex needs and expectations of our clients.
We’re looking for a detail-oriented and motivated Accounting and Administrative Assistant to
join our team of legal professionals. This full-time, permanent position is an important part of
our Firm’s Administrative Department and offers an excellent opportunity to build a well-rounded
skill set in the professional services sector.
If you’re highly organized, proactive, and eager to grow within a supportive and collaborative
team, we’d love to hear from you.

QUALIFICATIONS AND SKILLS

• Minimum 2 years of experience in an entry-level accounting or finance role
• Familiarity with accounting software and data entry best practices
• Experience with trust accounting (asset, but not required)
• Ability to manage multiple tasks with strong attention to detail and organization
• Professional and confident communication skills, especially by phone
• Strong sense of initiative and a team-first mindset
• Comfort working with reports and web-based platforms
• Experience in a professional services environment (preferred)

• Enter daily accounting data, including bank transactions and expense/client disbursements
• Assist with banking tasks related to trust account deposits and disbursements
• Support the Billing Clerk during peak billing cycles
• Prepare account reconciliations (e.g., firm bank accounts, credit cards, third-party

statements)

• Request quotes, manage proposals, and liaise with suppliers and service providers
• Provide administrative support to lawyers (e.g., scheduling, filing, copying)
• Monitor and coordinate the disbursement of inactive trust funds
• Perform other administrative duties as needed to support the team