Who We Are
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Job Description:
Position Purpose summary:
The Church Receptionist/Administrative Assistant provides hospitable and professional reception and administrative support to Windsor Citadel.
Accountabilities:

General

• Greet clients and visitors and answer the telephone in pleasant, professional manner, forwarding calls to the appropriate staff and/or voicemail as required.
• Ensure that church reception duties are performed in a professional and efficient manner and appropriate responses are provided to community and staff enquiries.
• Perform general office duties such as filing documents electronically or manually; photocopy and distribute materials as requested; send and receive fax/email material as requested; resolve routine inquiries.
• Draft and type correspondence or generate reports (e.g., letters dealing with administrative issues); check for accuracy, sort and prioritize typing assignments within general guidelines; research and respond to difficult enquiries on behalf of the supervisor.
• Open and distribute in-coming mail and processes out-going mail including materials of a confidential nature; receives parcels and distributes to the appropriate person.
• Order all stationary supplies, maintains adequate office and other supplies as needed (janitorial supplies; kitchen supplies); ensure supply of postage stamps; arrange for maintenance of office equipment.
• Draft and prepare church bulletins, presentations, brochures, flyers, advertisements, invitations, certificates subject to Corps Officer approval (e.g., power point presentations), and post approved information to social media.
• Assist and support with the organization and implementation of various fundraising events, i.e., Christmas Kettle appeal, food drives, etc.
• Ensure that all aspects of work are completed in accordance with the principles, standards and policies and procedures of The Salvation Army.

Financial/Administration

• Receive, record and store donations in accordance with The Salvation Army’s policies and procedures.
• Provide oversight of donation processing with handling, counting, depositing, and reporting in SHELBY web database software
• Track invoices, pay bills using Business World (Agresso), arrange and submit requests for reimbursements using TEM, enter accounting data (through e-mail).
• Serve as the custodian of the gift card log, Petty Cash; receive, process, reconcile and replenish petty cash and store securely in the safe.
• Prepare temporary receipts for donations where applicable.
• Submit monthly statistics via SAMIS in an accurate and timely manner as required by The Salvation Army.

Health and Safety

• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.

Perform other duties as required.

Please refer the Job description for details