POSITION TITLE: Property Operations Coordinator
JOB CLASSIFICATION: Exempt, Full-Time
PAY RANGE: $85,000 - $100,000 Based on qualifications, experience, education
DEPARTMENT/PROGRAM: Office of Real Estate and Construction
REPORTS TO: Director of Real Estate and Construction
SCHEDULE: Monday - Friday, occasional weekends, and evenings

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• To perform duties of the job, the employee may on a regular basis be required to stand, sit, talk, hear/listen, reach, stoop, kneel and use hands and fingers to operate a computer, keyboard and other office equipment. Close vision requirements apply due to the nature of computer work.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Typical Working Conditions: Office and field environments.
Equipment Used: Basic computer equipment, keyboard, mouse, telephone, copier, facsimile, calculator, and paper shredder.
Essential Physical Tasks: Communicate, move, remain stationary, reach, and occasionally carry materials as needed weighing up to 30 lbs.
Diocesan Opening

The Property Operations Coordinator will work within the Real Estate and Construction Department with a primary focus on supporting the creation, implementation, and maintenance of a comprehensive preventative maintenance plan for all locations within the Diocese’s portfolio. This position will assist in developing a best-in-class facilities and property management organization and will provide maintenance support and guidance for all locations to ensure they are safe, functional, and efficient.
The ideal candidate is highly organized, possesses excellent communication skills-both written and verbal-and is resourceful and proactive in managing tasks independently. This role requires strong initiative, adaptability, and an ability to multitask effectively in a dynamic and service-oriented environment.
ESSENTIAL FUNCTIONS: Because all Diocese of Orange employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

The position of Property Operations Coordinator consists of some or all of the following duties:

• Support the creation, implementation, and maintenance of a comprehensive preventative and reactive maintenance plans.
• Assist in developing and maintaining a user-friendly maintenance request ticketing system.
• Coordinate and evaluate repair and maintenance projects across various disciplines (roofing, MEP, FF&E, A/V).
• Support maintenance and project managers in applying and improving Diocese Property Operations standards.
• Assist with general maintenance tasks, including landscaping and small residential repairs.
• Conduct property condition assessments for capital planning.
• Coordinate tenant improvement projects at RCBO properties.
• Develop and analyze KPIs to improve maintenance performance.
• Support capital expenditure decisions using ROI and lifecycle analysis.
• Assist in budget preparation and execution.
• Manage vendor relationships to optimize services and pricing.
• Monitor safe work practices and conduct safety training audits.
• Oversee cleanliness and safety of all facility spaces, including MEP systems and outdoor areas.
• Develop and manage contracts, schedules, RFPs, invoices and project related documents.
• Coordinate with project teams and stakeholders.
• Ensure compliance with construction documents and specifications.
• Schedule inspections and emergency repairs with vendors.
• Prepare facilities for inclement weather.
• Communicate professionally with all stakeholders.
• Maintain accurate electronic filing systems and vendor records.
• Manage vendor payment process and resolve discrepancies.
• Coordinate with agencies for permit processing and code compliance.
• Collect and organize close-out documents such as warranties and manuals.
• Perform other related tasks as needed.