Initial Posting Date:
08/12/2025
Application Deadline:
08/26/2025
Agency:
Department of Justice
Salary Range:
$4,749 - $7,004
Position Type:
Employee
Position Title:
Medical Leave Coordinator (Human Resource Analyst 1)
Job Description:
“I’m on it!” Those words sum up the ‘can do’ attitude of our team working in the Human Resources Section (HR) of the Administrative Services Division, whose core mission is to provide central support services for the
Oregon Department of Justice
.
We are seeking a reliable self-starter to serve as our Medical Leave Coordinator (Human Resources Analyst 1). As a Medical Leave Coordinator, you will be the expert on Family Medical Leave Act (FMLA), the Oregon Family Leave Act (OFLA), Paid Leave Oregon, and the Americans with Disabilities Act (ADA). Whether you are assisting agency employees navigating protected leave options for having or adopting a baby as they expand their families or address ongoing health conditions, we strive to support them using a streamlined, yet very personalized approach. If you are a compassionate, patient, and an impartial decision-maker with a technical understanding of the Family Medical Leave Act (FMLA), the Oregon Family Leave Act (OFLA), Paid Leave Oregon, and Americans with Disabilities Act (ADA), let us consider you for this important role! You will join a dynamic team who will show you the ropes and help as you navigate the trickiest cases.
The Human Resources Section and the Administrative Services Division are on an exciting journey to strengthen our team and the services we provide to the agency. We are streamlining and enhancing our processes using lean practices with the goal of increasing efficiency, consistency, and collaboration across our departments. This is a chance to be a part of a forward-thinking team that values innovation and teamwork. Together, we are building a stronger foundation that supports both our mission and the well-being of Oregon DOJ employees.
The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. As a member of the Human Resources Section, you’ll close each day with a sense of purpose inherent to public service. You will find that we embrace an inclusive and supportive work environment and respect the diverse perspectives, knowledge, and experiences of our colleagues and those seeking to join the organization. We strive to build an inclusive, mission-driven, and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success. Apply today!
State Management Service personnel are responsible for understanding the Department of Justice’s affirmative action goals and objectives and to develop and implement plans to meet them. In addition, all managers of the Department must recognize the value of individual and cultural differences, create work environments where individuals’ differences are valued, and consistently treat staff, colleagues, customers, stakeholders, and partners with dignity and respect.
We are also recruiting for a Human Resources Support Analyst, check out REQ-185546 if you are interested in being considered for a second position.

REQUIRED EXPERIENCE

• A bachelor’s degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority;

OR

• Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience;

If you have a valid certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.
If you have a valid certification as a PSHRA-CP from the Public Sector HR Association substitutes for one year of professional human resources experience.
If you have a certificate in the State Certified Human Resources Professional (SCHRP) program, we will give you 6-months credit towards the three (3) years HR experience if you come to us with a certificate in the State Certified Human Resources Professional (SCHRP) program.

DESIRED SKILLS, EXPERIENCES, AND ATTRIBUTES

• Experience in a private- or public-sector human resource environment OR with a similar professional and service-minded employer.
• Compassionate and empathetic.
• Tact and diplomacy while effectively communicating to people and groups with competing needs and objectives.
• Able to plan and perform assignments while remaining connected with team lead.
• Experience processing transactions in an HRIS system or database; experience with Workday is a plus!
• Technical knowledge and practical application experience working with the FMLA, OFLA, Paid Leave Oregon, and the ADA; familiar and proficient at applying respective laws, rules, and policies.
• Familiar with collective bargaining agreements.
• Intermediate to advanced experience with Microsoft Suite, particularly Word and Excel.
• Demonstrated ability to effectively prioritize and manage work in order to meet competing deadlines.
• Committed to maintaining strict confidentiality of employee information and management actions.
• Must value and be committed to workforce diversity, equity, and inclusion efforts.
• References must describe a history of performing duties in a manner that promotes customer service and harmonious working relationships and a practice of treating all persons with courtesy and respect.
• Attention to detail.

ADA (Americans with Disabilities Action)

• Work with employees and managers on ADA issues, including reasonable accommodations.
• Receive ADA Accommodation requests and evaluate requests to determine if reasonable accommodation can be achieved.
• Facilitate the interactive process.
• Document the outcome of the interactive process and provide notification to impacted parties.
• Collaborate with the HRBP’s on complex cases; Communicate with the HRBP’s, HR Deputy Director and HR Director when an accommodation cannot be made or if other HR related issues occur.
• Performs other duties as assigned in alignment with DOJ Human Resources Team

FMLA/OFLA Program Maintenance

• Maintain the overall FMLA/OFLA program for the agency.
• Determine when medical certification is required and analyze, review, and issue final determination on all FMLA/OFLA leave requests.
• Review medical certification forms and other forms of medical documentation to determine approval, denial, or other action to take regard to leave requested.
• Coordinate leave requests with payroll section to integrate employee benefit coverage and advise managers of leave request processes.
• Apply federal and state leave laws, regulations, and policies to leave situations consistently and accurately.
• Respond to questions and provide technical advice, consult with manager, and provide training to managers and employees.
• Monitor and track leave usage with HRIS records (Workday).
• Create and maintain confidential employee medical and FMLA/OFLA files.
• Coordinate the processing of requests for hardship leave donations.
• Performs other duties as assigned in alignment with DOJ Human Resources Team.

Paid Leave Oregon (Family Medical Leave Insurance – FLI)

• Maintain the overall FLI program for the agency. Participate in DAS led forums to stay up to date in changes to the program.
• Manage and maintain files from the OED system, FRANCES.
• Coordinate leave notifications with the payroll section to integrate employee benefit coverage and advise managers of leave request process.
• Provide guidance and communication to employees and managers regarding notifications from OED about Paid Leave Oregon.
• pertaining to the FMLA/OFLA/FLI program.
• Performs other duties as assigned in alignment with DOJ Human Resources Team.

ADA (Americans with Disabilities Action)

• Work with employees and managers on ADA issues, including reasonable accommodations.
• Receive ADA Accommodation requests and evaluate requests to determine if reasonable accommodation can be achieved.
• Facilitate the interactive process.
• Document the outcome of the interactive process and provide notification to impacted parties.
• Collaborate with the HRBP’s on complex cases; Communicate with the HRBP’s, HR Deputy Director and HR Director when an accommodation cannot be made or if other HR related issues occur.
• Performs other duties as assigned in alignment with DOJ Human Resources Team.

Workday

• Maintain a database for the creation of ADA, FMLA/OFLA and Paid Leave Oregon letters and notifications. Ensure all related medical records are maintained in Workday, including approval or denial letters. Contact DAS CHRO of the Workday team with questions pertaining to ADA and the FMLA/OFLA/FLI program.