Full job description

Position Details

Position: Administrative Assistant

Hourly Rate: $20.00 per hour

Work Hours: 10:00 AM to 6:30 PM

Daily Shift: 8 hours

Regular Working Days: Tuesday, Wednesday, Thursday, Saturday & Sunday

Regular Days Off: Monday & Friday

Working days may be changed based on operational requirements, with prior communication.

Key Job Responsibilities

1. Day-to-Day Operations

• Supporting the day-to-day administrative operations of the company.
• Answering and responding to incoming calls and general inquiries.
• Providing administrative support to management and the care coordination team.
• Assisting with general office organization and administrative tasks.

2. Client Scheduling & Caregiver Coordination

• Scheduling clients according to their availability, preferred dates and times.
• Communicating client schedules and updates to caregivers.
• Assisting with schedule changes and coordinating updates as required.

3. Social Media & Digital Content

• Maintaining the company's social media platforms.
• Assisting management with the creation and scheduling of social media content.
• Ensuring social media content is posted according to the planned schedule.
• Assisting the Care Coordinator with updating and maintaining blogs on the company website.

4. Marketing & Community Outreach

• Visiting doctors' offices, pharmacies and other relevant businesses, as scheduled, to distribute flyers and marketing materials.
• Supporting the Care Coordinator with marketing events and community outreach activities.
• Assisting with other promotional and marketing activities as required.

5. Client Invoicing & Communication

• Preparing client invoices.
• Communicating with clients through email regarding invoices and other administrative matters.
• Maintaining accurate client-related administrative records.

6. Payroll & Employee Administration

• Preparing preliminary salary/pay statements for employees.
• Assisting the HR team with the employee joining/onboarding process whenever a new employee joins.
• Supporting the collection and organization of required employee documentation.
• Providing general administrative support to HR as required.

7. Inventory & Office Supplies

• Maintaining inventory of medical supplies and office supplies.
• Monitoring stock levels and informing management when supplies need to be reordered.
• Keeping inventory records organized and up to date.

Pay: $20.00 per hour

Expected hours: 40.0 per week