ADMINISTRATIVE KNOWLEDGE:

• You understand administrative service principles, methods and practices to provide administrative support services.
• You have knowledge of systems and procedures related to the administration and processing of human resources information, purchasing requisitions, invoices and expense claims.
• You possess the knowledge of the operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers.)

ORGANIZATIONAL, PROBLEM-SOLVING AND ANALYTICAL SKILLS:

• You have organizational skills to determine work priorities and respond to multiple work demands with conflicting deadlines.
• You have attention to detail to review documents for accuracy and completeness.
• You have proven arithmetic skills and attention to detail to check and verify information and to provide administrative financial support.
• You can determine the appropriate format for the preparation of a variety of documents.

COMPUTER SKILLS:

• You are familiar with administrative, financial and human resources information systems.
• You have demonstrated knowledge of the capabilities and skill in the use of computers to utilize desktop software programs such as scheduling, word processing, database management, spreadsheet, presentation, organization chart applications and ministry specialized tracking systems to deliver on work requirements.

COMMUNICATION AND INTERPERSONAL SKILLS:

• You have the written communication skills to prepare standard correspondence.
• You can gather appropriate information to respond to internal and external contacts and provide appropriate information.

DON’T MEET EVERY QUALIFICATION?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

HOW TO APPLY:

• You must apply online.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Read the job description to make sure you understand this job.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

LANGUAGE REQUIREMENTS AND ASSESSMENT:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the “position(s) language” section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you’ll also need to pass a French-language proficiency test.

As our Administrative Assistant, you’ll be responsible for coordinating meetings, managing correspondence, maintaining records, and supporting branch operations. Your attention to detail and organizational skills will help drive the success of our health initiatives. In this role, you will:

• Organize and log incoming and outgoing mail.
• Direct and respond to inquiries from staff.
• Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
• Coordinate travel and meeting arrangements.
• Provide financial administrative support by processing invoices and expense claims.
• Prepare human resources documents and arrange employee WIN accounts.
• Maintain files, documents and manuals, and archive records.
• Participate in projects related to the development and implementation of administrative processes and systems

This role comes with a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling service