About UsDeSantis Homes is more than just a homebuilder — we’re a passionate team dedicated to creating exceptional communities and providing outstanding service. We work hard, support each other, and celebrate our wins along the way.We’re currently looking for a friendly and highly organized Temporary Administrative Coordinator / Receptionist to join our team in Grimsby, ON. This full-time, in-office role is initially for 3 months, with the possibility of extension. It’s a great chance to gain hands-on experience across various departments, develop your skills, and be part of a collaborative and supportive workplace.What We Offer:

• A welcoming and team-oriented environment
• Hands-on experience with diverse administrative and operational tasks
• Opportunities to grow your organizational and customer service skills
• Company events and celebrations that foster connection
• Modern, bright office space with free parking
• Potential for contract extension or future roles within DeSantis Homes

Key Responsibilities

• Answer and direct incoming calls to appropriate staff
• Welcome and greet clients and office guests
• Coordinate monthly fire inspections and utility notifications
• Arrange safety training for employees as needed
• Prepare new employee packages
• Prepare and send outgoing mail and packages
• Monitor and replenish office supplies
• Track tool inventory for all sites
• Arrange mail courier services for staff
• Track and manage business credit cards
• Manage phone systems and update company phone lists
• Assist with event planning and birthday celebrations
• Keep track of Home Depot, Rona, Petro-Canada, and Esso receipts
• Track and record all incoming resumes sent to DeSantis Homes
• Maintain cleanliness and organization of common areas
• Assist in preparation of regularly scheduled reports
• Maintain all office equipment
• Produce and distribute correspondence, memos, letters, faxes, and forms
• File correspondence and other documents
• Copy/scan cheques and invoices
• Match packing slips to invoices
• Provide administrative assistance to all departments as needed
• Document and track utilities across all projects, providing up-to-date information to each company
• Manage calendars for closings, PDIs, and related events
• Create closing drives to distribute to homeowners
• Answer FAQs to help reduce repeat questions
• Manage key pick-up for homeowners
• Perform other duties as assigned

Desired Skills & Qualifications

• Strong interpersonal, customer service, and written/verbal communication skills
• Self-starter who can work both independently and as part of a team
• Strong analytical and problem-solving skills
• Ability to multitask, prioritize competing demands, and meet deadlines
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

How to Apply: If you’re organized, proactive, and enjoy working in a fast-paced team environment, we’d love to hear from you! Please submit your resume and a brief cover letter to careers@desantishomes.com with the subject line Temporary Administrative Coordinator/Receptionist Application.
Job Type: Fixed term contract
Contract length: 3 months
Pay: $17.20-$21.00 per hour
Expected hours: 40 per week

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Work Location: In person
Application deadline: 2025-08-20
Expected start date: 2025-09-0

About UsDeSantis Homes is more than just a homebuilder — we’re a passionate team dedicated to creating exceptional communities and providing outstanding service. We work hard, support each other, and celebrate our wins along the way.We’re currently looking for a friendly and highly organized Temporary Administrative Coordinator / Receptionist to join our team in Grimsby, ON. This full-time, in-office role is initially for 3 months, with the possibility of extension. It’s a great chance to gain hands-on experience across various departments, develop your skills, and be part of a collaborative and supportive workplace.What We Offer:

• A welcoming and team-oriented environment
• Hands-on experience with diverse administrative and operational tasks
• Opportunities to grow your organizational and customer service skills
• Company events and celebrations that foster connection
• Modern, bright office space with free parking
• Potential for contract extension or future roles within DeSantis Home

Key Responsibilities

• Answer and direct incoming calls to appropriate staff
• Welcome and greet clients and office guests
• Coordinate monthly fire inspections and utility notifications
• Arrange safety training for employees as needed
• Prepare new employee packages
• Prepare and send outgoing mail and packages
• Monitor and replenish office supplies
• Track tool inventory for all sites
• Arrange mail courier services for staff
• Track and manage business credit cards
• Manage phone systems and update company phone lists
• Assist with event planning and birthday celebrations
• Keep track of Home Depot, Rona, Petro-Canada, and Esso receipts
• Track and record all incoming resumes sent to DeSantis Homes
• Maintain cleanliness and organization of common areas
• Assist in preparation of regularly scheduled reports
• Maintain all office equipment
• Produce and distribute correspondence, memos, letters, faxes, and forms
• File correspondence and other documents
• Copy/scan cheques and invoices
• Match packing slips to invoices
• Provide administrative assistance to all departments as needed
• Document and track utilities across all projects, providing up-to-date information to each company
• Manage calendars for closings, PDIs, and related events
• Create closing drives to distribute to homeowners
• Answer FAQs to help reduce repeat questions
• Manage key pick-up for homeowners
• Perform other duties as assigne