The Education Administrator provides comprehensive administrative and organisational

support to the Head Teacher and Head of Education as well as the wider education

team. The role ensures the efficient day-to-day operation of the school administration

function, supporting educational processes, compliance requirements, communication

with families, and the effective management of records, systems, and resources.

Administrative Support

• Provide high-quality administrative support to the Head of Education.
• Assist with diary management, ensuring protected time is available for strategic and operational work
• Support meeting preparation, email management, correspondence, and telephone enquiries as required.
• Provide administrative assistance to teaching staff.
• Type, photocopy, scan, prepare and distribute documents and information.
• Act as the first point of contact for visitors and telephone enquiries, ensuring a professional and welcoming service.

Documentation and Records Management

• Proofread educational and administrative documents, including letters, Individualised Education plans (IEPs), and Standards and Quality documentation.
• Upload and maintain pupil reports and other documentation on SharePoint.
• Maintain attendance records and produce attendance statistics and reports.
• Create and distribute monthly attendance registers.
• Keep training, lunch menu, and other operational spreadsheets up to date.
• Maintain records relating to Freedom of Information requests and quarterly returns.

Operational and Compliance Support

• Maintain Health & Safety documentation and records.
• Conduct weekly fire alarm tests and monthly emergency lighting checks.
• Maintain COSHH records and related compliance documentation.
• Report maintenance requirements to the Facilities team.
• Liaise with IT support providers regarding technology requirements and issues.
• Maintain key code registers and other operational records.

Finance and Resource Management

• Manage petty cash and prepare monthly returns for Finance.
• Check monthly Mastercard statements for the Head of Education.
• Order stationery, educational resources, and general supplies.
• Coordinate grocery and catering orders and check deliveries.
• Assist with vehicle booking systems and transport scheduling.

Communication and Systems Administration

• Maintain communication groups, including email distribution lists and Teams groups.
• Support website maintenance and development.
• Administer educational software and online accounts, including Twinkl.
• Liaise with transport providers, staff, and other stakeholders to ensure accurate scheduling and communication.

Additional Duties

• Assist with estate-related operational tasks when required.
• Undertake training relevant to the role.
• Perform other duties appropriate to the role and grade as reasonably required.

Essential

• Previous experience in an administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, Teams, SharePoint, and database systems.
• Ability to manage multiple priorities and work independently.
• Professional and confidential approach to handling sensitive information.
• Strong interpersonal skills and ability to work collaboratively with staff, parents, and external agencies.
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