Full job description

Salary: Up to £55,000 DOE - 6 month FTC

You'll be the person who keeps a major transformation programme on track when everyone else is focused on their own piece of it.

Every action, risk, and decision runs through you, and nothing slips through the cracks on your watch.

This is a role where precision and structure genuinely matter, not just get appreciated.

As an Project Executive Assistant, you will benefit from:

• Direct exposure to senior leadership and external implementation partners
• A varied role sitting at the heart of a high-profile transformation programme
• The chance to build your PMO and governance skillset within a live ERP implementation
• Supportive management and a structured, well-organised working environment

As an Project Executive Assistant, your responsibilities will include:

• Maintain project plans, RAID logs, decision logs, and project documentation
• Coordinate project meetings, workshops, and governance forums, including steering committees
• Prepare agendas, presentations, minutes, and action trackers
• Track actions, risks, and dependencies, chasing owners for updates against agreed deadlines
• Produce regular status reports and support weekly and fortnightly Steerco packs

As an Project Executive Assistant, your experience will include:

• 3+ years in Project Administration, PMO, Executive Assistant, or Programme Support roles
• Experience supporting business transformation or ERP implementation projects
• Proven experience working with senior stakeholders and external partners
• Advanced Microsoft Excel and Microsoft PowerPoint, plus experience with Microsoft Project
• Experience within distribution, wholesale, manufacturing, logistics, or supply chain businesses is desirable

If you're looking for a role where your organisation and follow-through genuinely shape the outcome of a major programme, this is one to explore. Apply today with an up-to-date CV or call Claire Heckford at Rubicon for more information.

• While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.