Job Title: Finance Manager
Location: Miami FL or Nashville, TN
Reports to: CEO, COO, Finance Director/Treasurer and The Board of Aerial Recovery
Job Type: Full-Time
Salary: $40,000 - $50,000 per year

ABOUT US

Aerial Recovery is a 501 c 3 recognized non-profit organization registered in the state of Tennessee (USA) with a mission to “Save Lives and Stop Evil”. We are looking for a detail-oriented and proactive Finance Manager/Bookkeeper to join our dedicated team.

POSITION OVERVIEW

We are seeking a reliable and skilled Finance Manager to oversee our financial operations. This position will be responsible for managing day-to-day financial transactions, ensuring compliance with relevant regulations, and providing essential financial insights to support decision-making within the organization. The ideal candidate will have a strong understanding of accounting principles and experience working in the non-profit sector.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• Minimum of 3-5 years of experience in accounting or finance, in a non-profit environment.
• Strong knowledge of accounting and CRM management software (e.g., QuickBooks, Sage Intaact, Give Lively, Salesforce, or other relevant platforms).
• Proficiency in Microsoft Excel and financial analysis tools.
• Familiarity with non-profit accounting standards, IRS regulations, and grant management.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent communication skills and the ability to work collaboratively with both internal and external stakeholders.
• A passion for the mission of Aerial Recovery and a desire to contribute to its success.

PREFERRED QUALIFICATIONS

• Certification in nonprofit financial management (e.g., CPA, CMA) is a plus.

• Accounting & Bookkeeping
• Maintain accurate and up-to-date financial records, including general ledger, accounts payable, and accounts receivable.
• Reconcile bank statements and credit card (DIVVY/BILL.COM) accounts monthly.
• Process payroll and ensure all payroll taxes are calculated, withheld, and remitted in a timely manner.
• Manage expense reports and ensure appropriate documentation and approval for all transactions.
• Work with the Administration Manager to help with Personnel-related financial matters.
• Responsible for supporting HR and Payroll-related financial matters as requested by Senior Management.
• Responsible for making timely payments for any operational expenses or grant-related financial transactions.
• Responsible for analyzing and making professional recommendations for strengthening internal systems of financial management and tax efficiencies for the organization.
• Budgeting & Financial Reporting
• Assist in the preparation of the annual budget in collaboration with senior management.
• Monitor budget performance and track variances against financial goals.
• Prepare and present monthly financial reports, including profit & loss statements, balance sheets, and cash flow analysis to management.
• Provide financial insights and recommendations to the CEO, COO and The Board of Directors.
• Compliance & Internal Controls
• Ensure adherence to non-profit financial regulations, tax laws, and reporting requirements (e.g., IRS Form 990).
• Assist with audits and ensure that all necessary documentation is available for auditors.
• Develop and implement effective internal controls to safeguard organizational assets.
• Grant & Fundraising Financial Support
• Track restricted and unrestricted funds, ensuring proper allocation and use per donor agreements.
• Prepare financial reports for grant applications and reporting, ensuring compliance with funding terms.
• Work closely with the development team to maintain accurate financial records for donor contributions, fundraising campaigns and grant research and applications.
• Responsible for sending out all donation receipts in a timely manner.
• General Administrative Duties
• Maintain accurate and organized financial filing systems (both physical and digital).
• Communicate effectively with vendors, employees, and other stakeholders regarding financial matters.
• Provide administrative support as needed for financial aspects of fundraising events and activities.