QUALIFICATIONS:

High School Diploma or G.E.D. required. A minimum of two years of experience in accounting, finance, payroll, or bookkeeping is required. Must be proficient with Microsoft Office Suite software, including Excel. Must exhibit strong word processing, spreadsheet, and database management skills. Prior experience with accounting systems and bookkeeping software is preferred. Must have good verbal and written communication skills. Must be proficient with a ten-key calculator. Ability to work with multiple departments on payroll and financial tasks is required.

ADA ESSENTIAL FUNCTIONS:

• Hearing: within normal limits with or without use of corrective hearing devices.
• Vision: adequate to read 12-point type with or without use of corrective lenses.
• Must be able to verbally interact with staff, clients, and public.
• Manual dexterity of hands/fingers for writing and data entry.
• Able to lift up to 20 lbs.
• Standing 10-25% of the day.
• Walking 10-25% of the day.
• Pushing up to 40 lbs.
• Pulling up to 30 lbs.
• Ability to handle high stress levels, multiple demands, and deadlines.

RESPONSIBILITIES:

• Provides day-to-day administrative and operational support within the Accounting and Finance Department.
• Accurately enters invoices, purchase orders, journal entries, and reimbursement requests into the financial system.
• Manages the flow of paperwork for accounts payable and receivable, ensuring all documentation is coded and filed appropriately.
• Tracks due dates and ensure timely payment processing for vendors, utilities, and recurring service contracts.
• Assists with generating and mailing checks, setting up ACH payments.
• Collects and reconcile cash and check deposits from multiple departments; ensure deposits are prepared and recorded daily.
• Supports grant tracking by maintaining records of allowable expenditures and assisting with drawdown documentation.
• Assists with month-end closing tasks, including GL reconciliations, journal entry preparation, and variance research.
• Creates and maintains spreadsheets to track recurring expenses, employee reimbursements, and budget utilization
• Participates in monthly and year-end closing procedures.
• Provides administrative support to accounting staff and leadership.
• Assists with audits, financial reports, and budget preparations as needed.
• Compiles documents for external audits, cost reports, and funder reviews; ensure all items are properly labeled and complete.
• Participates in internal training sessions and cross-training within the finance team to ensure continuity of operations.
• Maintains confidentiality in handling sensitive financial information.
• Other duties as assigned.
  PM22
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