OVERVIEW:

We are seeking a proactive and detailed- orientated Part-Time Accounts and Operations administrator to join our property and retail business. The role will be 3 days per week (Tuesday, Wednesday and Friday) based in our Ingatestone head office for 4 hours per day.

SKILLS AND EXPERIENCE:

• Proven experience in an office role for more than one year
• Previous experience using an accounting software (Xero, Sage, QuickBooks) (Preferred but not essential)
• Basic knowledge of Microsoft packages (Word, Excel, Outlook)
• Excellent organisational skills with attention to detail
• Confident communicator and telephone manner
• Proactive, reliable, and able to work independently as well as part of a team
• Must be able to drive, due to the location of the office and at times having to commute between locations

• Process and post purchase invoices for multiple companies to Xero
• Daily bank reconciliations
• Prepare weekly payment runs for suppliers
• Send remittance advice to suppliers
• Monthly supplier statement reconciliations
• Reconcile company credit card statements
• Obtain missing supplier invoices/receipts
• Support external audits by providing requested information and documentation
• Manage storage contracts including tracking overdue amounts and collecting outstanding payments
• Book in stock to our EPOS system for our retail store (This will also involve accurate invoice matching to delivery notes and purchase orders and resolving any discrepancies)
• Manage our distribution system - Answering emails/phone, inputting customer orders, invoicing customers, sending statements of accounts, requesting payments and allocating funds to customer accounts.
• Maintain/manage EPOS systems - Entering new products, assist with inputting purchase orders, update price lists, review stock discrepancies and outstanding purchase orders.
• Manage vehicle portfolio (MOTs, services, road tax renewals)
• Manage and book maintenance for properties
• Manage document control for the business through scanning, filing, and accurate record keeping
• Ad hoc admin duties for the wider business