DESCRIPTION

Title: Team Secretary / Senior Team Assistant – Cost Management
Discipline: Business Services
Location: London (With Hybrid Working)

ROLE OVERVIEW

This is a key role within London Cost Management, providing an efficient and responsive level of support to the Commercial, M&E and CMES Partners and wider team, driving operational performance, ensuring expected deadlines and business targets are met.

ROLE RESPONSIBILITIES

• Drive operational efficiencies and ensure team business targets are achieved.
• Assist with Operational, Partner and team meetings, managing actions and outcomes.
• Ensuring the completion of service reviews, mandatory training, time sheets and financial tasks/setting ready for invoicing within a timely manner.
• Overseeing internal audits and monitor outstanding actions.
• Diary management – proactively organising internal and external meetings, ensuring timely and accurate communication to all.
• Arranging complex travel bookings, preparing detailed travel itineraries and arranging visas.
• Liaising with recruitment and HR to assist with the onboarding of new team members.
• Organising events for service and sector growth and related activities.
• Organising internal activities and team socials.
• Document preparation and formatting, including presentations, CV’s and Bids under £100k.
• Liaising with the finance admin team where necessary with regards to invoices and assisting with enquiries.
• Managing COR forms, approvals, setting up of opportunities and contracts on the system and ongoing updates.
• Ownership and administration of external and internal Teams’ sites – including monitoring usage, managing members, folders, documents, links, planners and providing guidance.
• Providing training to the Partners and wider team with regards to business systems and processes.