ACCOUNTING & ADMINISTRATIVE ASSISTANT

Reports to: Director of Finance & Operations
Collaborates with: Executive Director, Administrator, contractors, staff, and Nation representatives
Location: Remote (with occasional in-person meetings as required)
Position Type: Part-time (0.7 FTE), with potential for growth
Salary: $30 to $34 per hour based on experience

POSITION SUMMARY

The Accounting & Administrative Assistant plays a key role in supporting CCIRA’s internal operations and ensuring effective and culturally respectful service delivery. This position handles payroll, day to day bookkeeping, government remittances and reporting, and HR administration, as well as supporting scheduling, meeting coordination, travel bookings, and document preparation as needed. The role requires digital fluency (comfort using multiple platforms and online collaboration tools), attention to detail, and discretion. The Accounting & Administrative Assistant must be capable of working independently while staying aligned with the priorities of the Director of Finance and Operations and Executive Director. The role is ideal for someone who thrives in a dynamic, team-oriented environment and is committed to supporting Indigenous-led governance and collaborative stewardship.

REQUIRED EXPERIENCE

• Minimum 3 years of recent, relevant experience in administrative, executive assistant, or office support roles
• Minimum 3 years of experience using Sage 50 Accounting
• Minimum 3 years experience with day-to-day bookkeeping
• Demonstrated experience managing scheduling, correspondence, and document preparation
• Proven ability to handle confidential information with discretion
• Proficiency with digital collaboration tools, such as Google Workspace, Zoom, Dropbox, Microsoft Office, and Slack
• Strong written and verbal communication skills
• Reliable access to a home office setup and stable internet connection
• Ability to work independently and prioritize tasks in a remote environment

PREFERRED EXPERIENCE

• Familiarity with nonprofit or Indigenous governance contexts
• Experience with event or meeting logistics coordination, including travel and venue arrangements
• Previous support for onboarding or HR-related processes
• Experience maintaining organized electronic filing systems and document version control
• Experience using PayWorks for Payroll

KNOWLEDGE, SKILLS, AND ABILITIES (KSAS)

The successful candidate will demonstrate the following abilities, aligned with CCIRA’s core competencies and cultural values:

• Administrative Knowledge: Knowledge of office administration principles, procedures, and systems acquired through a minimum of three (3) years of recent, related experience in an administrative, executive assistant, or office support role.
• Financial and Records Support: Knowledge of bookkeeping and financial administration practices such as invoice tracking, project accounting, expense claims, reconciliations, and document management. Acquired through a minimum of three (3) years of recent experience. Experience supporting audit documentation or budget tracking is considered an asset.
• Planning and Prioritization Skills: Ability to plan, organize, and prioritize tasks to meet deadlines in a high-volume or multi-priority environment. Demonstrated experience coordinating multiple administrative functions simultaneously.
• Confidentiality and Discretion: Ability to handle sensitive information in accordance with organizational policies and applicable privacy laws. Demonstrated understanding of confidentiality in an Indigenous governance or nonprofit setting is preferred.
• Communication Skills: Ability to communicate clearly and effectively, both verbally and in writing, including composing business correspondence, editing documents for clarity and grammar, and communicating with diverse audiences.
• Digital and Information Management Skills: Proficiency in using digital collaboration tools (e.g., Google Workspace, Dropbox, Zoom, Microsoft Office, Slack) for scheduling, document storage, and communications. Ability to maintain and organize electronic filing systems.
• Cultural Awareness and Engagement: Knowledge of Indigenous governance systems, protocols, and working with Indigenous communities or organizations. Experience in cross- cultural collaboration is considered a significant asset.

ROLE CONTEXT & INTENT

The Accounting & Administrative Assistant role strengthens CCIRA’s internal operations and administrative systems by providing coordinated support to finance, HR, and leadership functions. It has been designed to build organizational capacity, improve day-to-day efficiency, and ensure continuity across core administrative responsibilities. The position primarily supports the Director of Finance and Operations, while also providing backup executive support to the Executive Director as needed. While learning from the Administrator, the Accounting & Administrative Assistant builds internal capacity and readiness for future succession in core administrative functions. The role also strengthens internal systems and coordination, helping to ensure consistent service delivery across CCIRA’s distributed team.

CORE COMPETENCIES (ADMINISTRATIVE ROLE-SPECIFIC)

• Operational Excellence: Efficient task management and attention to detail
• Supportive Service Orientation: Proactively supports team needs
• Information Management: Maintains organized records and uses digital tools effectively
• Process Coordination: Manages scheduling and logistics with professionalism
• Digital Literacy: Uses collaboration tools (e.g., Google Workspace, Dropbox, Zoom, Microsoft Office, Slack) with ease