We are looking to appoint a motivated and enthusiastic person who has excellent organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel, MS Teams etc.
The main requirements of the role will be to ensure delivery of a comprehensive, high quality supervisory and administrative service to the the admin team, including diary management, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.
Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working in a similar role.
This role is a Fixed Term Contract for 37.5 per week, working Monday-Friday between the hours of 0800-1700. The post holder will need to be flexible as they may be required to undertake cross site working to cover annual leave/sickness to meet the needs of the service.
Please note there is a provisional interview date of 28th April 2025.
Please be advised sponsorship is not eligible for this post.
This post will be to support two admin location teams, Tile Hill Health Centre (CV4 9PN) and Willenhall Primary Care Centre (CV3 3DG).

THE OVERALL ACTIVITIES OF THE POST-HOLDER WILL INCLUDE:

• Responsible for the effective and efficient delivery of a comprehensive administrative support service across all Community Services.
• Responsible for the supervision of Band 2 and 3 Admin Support staff
• Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements
  Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
  University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
  We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
  We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
  By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
  The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.
  Excellent interpersonal skills and able to communicate a range of complex or sensitive information effectively with staff, service users and stakeholders for example face-to-face, via telephone and email
  Exercise confidentiality; be sympathetic and sensitive to the requirements of staff, service users and stakeholders when communicating by telephone or face to face, including dealing with a difficult situation, e.g. aggressive or demanding behaviour.
  Provide effective problem solving both face to face and via telephone
  Negotiate effectively
  Communicate work procedures, motivating staff to achieve objectives
  Attend admin team / departmental meetings on a regular basis and contribute to building effective teamwork in exchanging views and ideas and communicating effectively.
  For further details please see the attached job description

Please refer the Job description for details