X-Copper Professional Corporation, a premier law firm with over 20 years of experience in the legal community, is seeking an Administrator to join our our Cambridge and Kitchener branches. This position will float between both locations. With more than 18 branches across Ontario and Alberta and a commitment to continued growth, we offer a dynamic and supportive environment for our team.
Role Overview: Reporting to the Branch Manager, the Administrator will possess excellent communication skills, meticulous attention to detail, and a strong team-oriented mindset. Key responsibilities include preparing client files, scheduling time-sensitive matters, and managing various administrative functions to ensure smooth operations.

QUALIFICATIONS & SKILLS:

· Excellent oral and written communication skills
· Ability to thrive in a fast-paced environment
· Strong organizational and prioritization skills
· Keen attention to detail
· Comprehensive understanding of the POA/HTA and Criminal Code of Canada (an asset)

· Create and maintain client files
· Schedule all client appointments and activities
· Ensure confidentiality of all corporate and client information
· Correspond professionally with courts, agents, clients, and colleagues
· Prepare legal documents
· Answer incoming calls
· Send and receive faxes and emails
· Assist prospective and active clients
· Perform data entry tasks
· Invoice clients
· Maintain minimal Accounts Receivable
· Request necessary documentation from the courts
· Verify agent invoices
· Archive completed files
· Assist with other clerical duties as requested by management
· Comply with all corporate policies and procedures