THE OPPORTUNITY:

The Administrative Assistant/Program Administrator is a critical position at Eastern College. As the indisputable manager of first impressions, the demands placed on this position require that the employee be very friendly, confident and organized.
One of the major purposes of this position is to provide a point of contact for all persons who visit or contact triOS ensuring that everyone feels good about their first impression.
This position also supports day-to-day operations of the Campus by assisting the Remote Education Director to ensure that all administrative activities are current and up to date. A great first impression is the cornerstone to a successful campus.

JOIN THE FUTURE OF EDUCATION – WHERE PASSION MEETS PURPOSE

At triOS and Eastern College, we don’t just help students become job-ready graduates – we ignite futures. We’re seeking kindred spirits who believe that learning can change lives.
As a Canada-owned private career college, our vision is bold, our mission is clear, and our values run deep. Integrity, dedication, readiness, and respect aren’t just words – they shape every classroom experience, every team meeting, and every morning coffee.

We’re looking for people who:

• Lead with integrity — You do what you say you’ll do.
• Show up with heart — You bring your best to students and colleagues alike.
• Embrace growth — You’re always learning, always evolving.
• Value every voice — You believe respect isn’t optional; it’s essential.

If this sounds like you, you might be exactly who we’re looking for.
We’re not just hiring – we’re building a community of educators and professionals who care deeply, dream boldly, and laugh often, if you’re searching for meaningful work that values your contribution, we invite you to apply.
We are proud to be one of Canada’s Best Managed Companies for 15 consecutive years – now recognized with Platinum designation. That’s not just a badge – it’s a reflection of our student-first mindset and unwavering support for our team.
Let’s shape the future together.
Job Title: Administrative Assistant & Program Administrator
Location: On-site at Saint John Campus, 212 McAllister Drive, Unit 123, NB, E2J 2S7
Hours: Monday to Friday, 7:30 am - 4:00 pm
Start Date: Immediate

WHAT YOU’LL BE DOING:

• Manage and direct incoming telephone calls.
• Greet all visitors to the campus.
• Carry out campus opening and/or closing procedures if required.
• Manage and maintain common areas.
• Provide support to Remote Education Director (RED), Education Consultants, Employment Specialists and Financial Aid Officers.
• Provide administrative support to support daily campus operations.
• Manage and maintain stationary levels and consumables.
• Manage & maintain inventory including, distribution of courseware to students, adjustments and ordering of courseware.
• Manage exam vouchers and Self-Test Software process including XCAS data entry.
• Order uniforms as required.
• Prepare program reports and documentation.
• Monitor daily attendance reports and record on XCAS to ensure hours are recorded correctly.
• Maintain diploma and transcript process.
• Set up new student orientation.
• Manage memberships for diploma programs ensuring proper paperwork is submitted.
• Plan and organize graduation ceremony.
• Manages parking in the campus (where applicable), by collecting monthly fees, updating the spreadsheet and ensuring parking properly managed within the campus.
• Maintains certificate board.
• Entrance testing for potential students and recording results.
• Provides students with additional printing credits.
• Handles payments for new clients and students
• Other duties as assigned.