JOB DESCRIPTION

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills , and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits , and natural beauty.

MINIMUM REQUIREMENTS

• Bachelors degree in a science or health related field AND four years of relevant experience in clinical research.
  Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

DESIRED QUALIFICATIONS

• BS in a basic science with lab experience; experience as a Research Coordinator in a clinical setting.

POSITION PURPOSE:

Serve as a senior-level coordinator and subject-matter expert overseeing the execution of multiple complex clinical research studies within the UWMDI Clinical Research Unit. Provide strategic guidance and consultation to novice and early-career investigators on protocol implementation, regulatory compliance, and institutional policy navigation. Lead all coordinator responsibilities for industry sponsored clinical trials. Design data collection methods and strategies for study tracking and data management. Train and mentor junior coordinators and research assistants.

DUTIES AND RESPONSIBILITIES

• 40% Provide high-level leadership and operational oversight for the initiation and implementation of multiple concurrent clinical research protocols within the CRU. Direct collaboration among physicians, technicians, and research staff to align clinical activities with study protocols, including time-sensitive visit scheduling and sample shipment preparation. Ensure accuracy and integrity of
• research data through rigorous verification, audit preparation, and compliance monitoring.
• 30% Lead strategic recruitment initiatives across multiple referral sources. Ensure accurate eligibility screening in accordance with IRB and protocol criteria. Manage complex communications involving patients, study participants, research collaborators, and clinical teams to ensure clarity, compliance, and a high standard of participant experience throughout the study lifecycle.
• 20% Design and oversee the development of participant-facing materials and databases for data collection across multiple studies. Take a lead role in preparing, submitting and maintaining Institutional Review Board (IRB) documentation, including new applications, amendments, and continuing reviews. Ensure compliance with institutional study tracking requirements and external sponsor requirements throughout the duration of studies.
• 10% Coordinate scheduling and operational logistics across a portfolio of over 30 active studies within the CRU. Serve as a key liaison with study sponsors and monitors to ensure adherence to contractual timelines and expectations. Partner with fiscal staff to manage reimbursement workflows for participant expenses and study-related operational costs, ensuring timely and accurate financial stewardship.

LEAD RESPONSIBILITIES:

• Lead all coordinator responsibilities for multiple clinical research studies in the UWMDI Clinical Research Unit. Serve as a primary resource for study teams and participants regarding protocol procedures, ethical guidelines, human subjects protections and regulatory compliance. Mentor research support staff, ensuring adherence to protocols and high standards of data integrity.