QUALIFICATIONS:

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• Completion of Grade 12 plus a minimum of one (1) year post-secondary training in Accounting and completion of Payroll Compliance Legislation course

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• Minimum of five (5) years of experience in accounting or Payroll

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• Thorough knowledge and experience using Microsoft Office programs

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• Previous experience with web-based benefit administrative systems and PeopleSoft Ben Admin an asset

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• Candidates must possess the following skills: sound judgement, exceptional customer service, excellent interpersonal skills, communication skills, excellent organizational skills, ability to establish priorities and meet tight deadlines

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• Ability to work independently as well as in a team environment

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• Must be able to meet the VSB standard for the following assessments: Word and Excel (average=+75%), composing correspondence and applicable accounting.

In this position, you will:
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- Run biweekly reports to identify CUPE 15 temporaries who are eligible/ineligible for benefits/% in lieu
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- Run biweekly reports to identify employees who are eligible for MPP through optional enrolment rules
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- Update Morneau Shepell for salary changes to exempt staff: Principals/Vice Principals/DMT/PASA (LTD coverage)
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- Prepare benefit packages for exempt and support unionized staff
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- Administer enrolments/changes/cancellations of benefits in the third-party sites: MSP, Pacific Blue Cross, PEBT
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- Prepare Plan Member Records for Municipal and Teacher’s Pension (some exempt staff)
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- Review the onboarding package for pension form for employees who may be immediately eligible for Municipal pension and or exempt due to receipt of pension
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- Answer high volume of telephone & email enquiries from employees concerning benefit coverage and changes
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- Assist employees with the completion of their forms and follow up to enroll/change within enrolment deadlines
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- Liaise with Payroll for benefit deductions that are administered as general deductions (C407 STD, PEBT imported extended health, dental & group life & optional enrolment premiums, BCTF STD, LTD)
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- Process daily BAS events (Benefits Administration System generated from Job Data updates in PeopleSoft
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- Prepare Long-Term Disability applications and premium waiver applications for group life for exempt staff
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- Liaise with PEBT, PBC and MSP as required
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- Investigate delays in enrolments/changes or issues with coverage
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- Prepare one-time retroactive benefit deductions for payroll
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- Prepare refunds of premiums where transfers or cancelled benefits or surplus has occurred through reconciliation
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- Investigate discrepancies from monthly reconciliations and making correcting adjustments or following up as required
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- Prepare monthly payroll and benefit reconciliations for GL and vendor accounts
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- Prepare eligibility and cancellation of benefit letters
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- Obtain waivers where coverage is not elected
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- Assist with annual demographic files to carriers
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- Assist with rate changes for all internal calculation spreadsheets for retro benefit adjustments
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- Work within payroll cutoffs (calendar)
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- Assist the benefits and payroll team as required
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- Provide coverage as required (Teachers, Adult Educators, Benefits Billing)
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- Perform other duties related to payroll and benefits administration as required
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- Perform other work within the job band as assigned