YOUR ROLE ON OUR TEAM:

The Sales Administrator is based in our East Hills Crossing sales center and is responsible for all administrative duties to support the Area Sales Manager and to provide an Ultimate Customer Experience for all Minto customers.

IN THIS ROLE, YOU WILL:

• Answer telephones and inquiries, prospect for leads in Salesforce and book appointments for the Area Sales Manager;
• Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Area Sales Manager
• Prepare sales documents including the Agreement of Purchase and Sale (APS) and send to purchasers via Docusign
• Review all sales files for accuracy and FINTRAC compliance
• Input and manage all listings on BODE including adjustments for sales status and price changes
• Enter registrations into Sales Force, checking for previous registration for broker and Minto referrals
• Accept and process deposits for purchase, submit to Head Office and complete all required FINTRAC documents
• Order and maintain Marketing and Sales materials
• Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
• Prepare amendments and send to purchasers via Docusign
• Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
• Maintain filing system and inventory of office supplies
• Attend and participate in sales meetings as required
• Write meeting minutes as required
• Takes initiative to improve processes and solve problems
• Assist in entering data in traffic form when required
• Support management and sales representatives with administrative and sales-related tasks
• Assist with the set-up of new sales centres at an operational level
• Other duties within the scope, spirit, and purpose of the job, as requested by management.