The Administrative and Accounts Payable Specialist is a dynamic member of the Tools Inc. team, responsible for providing comprehensive administrative support and managing aspects of accounts payable activities. This hybrid role ensures smooth office operations, delivers outstanding internal and external customer service, and maintains accuracy and compliance in financial transactions. As the first point of contact for visitors and vendors, this position plays a key role in shaping positive impressions of Tools, Inc, ensuring that everyone receives outstanding customer service.
Tools Inc. is an established tool and die, and metal stamping company in Sussex, WI founded in 1954. We partner with our customers providing them with innovative and world-class solutions in single-hit, progressive, transfer and deep draw dies, precision sheet metal stampings, and laser cutting. We pride ourselves on our quality, timeliness and service.

EDUCATION & EXPERIENCE

• High School Diploma required.
• Minimum 2 years of experience in accounts payable and office administration.
• Previous customer service, office administrator, or hospitality experience preferred.
• Experience in a manufacturing environment and ERP systems preferred.
• Proficiency in Microsoft Office Suit and Adobe PDF
• Need to have a current and clean WI driver?s license.

QUALIFICATIONS

• Strong organizational and time management skills
• Attention to detail and ability to prioritize tasks.
• Excellent written and verbal communication.
• Professional demeanor and appearance.
• Ability to work independently and collaboratively.
• Positive attitude, self-motivated, and proactive.
• Comfortable handling sensitive and confidential information.

• Manage daily AP functions including invoice entry, credit card purchases, and supplier onboarding.
• Ensure accurate matching of invoices to receiving documents and proper general ledger coding.
• Verify sales tax and supporting documentation for payments.
• Maintain electronic filing systems for all invoices and receipts.
• Collaborate with purchasing and receiving teams to resolve discrepancies.
• Support accounting projects and initiatives to improve efficiency and accuracy.
• Manage assigned projects while providing a single point of contact for specified internal groups/projects as assigned by the accounting department to ensure the goals are met.
• Take initiative to research and investigate new ideas that could help support: efficiency, cost, quality or accuracy as it relates to your areas of focus as well as the rest of the organization