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Administrative Assistant Jobs overseas

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Coordinator Administrative at Childrens Specialized Hosp
Mountainside, NJ 07092, USA - Full Time
Skills Needed
Salesforce, Microsoft Office, Excel, Adobe Acrobat, Availability, Interpersonal Skills, Management Skills, Crm, Vendors, Outlook
Qualification
Graduate
Administrative Coordinator at Cerutis Catering Inc
Fort Wayne, IN 46818, USA - Full Time
Skills Needed
Canva, Communication Skills
Qualification
Diploma
Administrative Coordinator at Better Homes & Gardens Real Estate, The Masiello Group
South Portland, Maine, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Detail Oriented, Technical Savvy, Team Player, Marketing Coordination, Time Management, Confidentiality, Problem Solving, Client Interaction, Data Management, Training, Multi Tasking, Initiative, Professionalism
Specialization
Candidates should have experience with the Canva platform and social media/marketing, along with strong organizational skills. Excellent written and verbal communication skills are essential, and experience in the real estate industry is a plus.
Administrative Associate V at Texas AM University
College Station, TX 77840, USA - Full Time
Skills Needed
Sporting, Communication Skills, Word Processing, Disability Insurance, Professional Development, Amenities, Workshops, Organization Skills, Flexible Spending Accounts, Diplomacy, Conferences, Collaboration, Database, Texas, Health, Confidentiality, Resume, Access
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Coordinator at Communications Northwest
Oregon City, OR 97045, USA - Full Time
Skills Needed
Ged, Microsoft Outlook, Teams, Excel, Training, Disabilities, Health, Customer Service
Specialization
Customer service office duties/management
Qualification
Diploma
Administrative Coordinator at AMIAS Solutions HR
Las Vegas, NV 89120, USA - Full Time
Skills Needed
Customer Service
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at South Yorkshire Windows Ltd
Rotherham S66 9HU, , United Kingdom - Full Time
Skills Needed
Communication Skills, Crm Software, Customer Service, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Executive Support, Travel Coordination, Purchasing, Event Management, Communication Skills, Problem Solving, Team Oriented, Detail Oriented, Data Assessment, Scheduling, Confidentiality, Hr Coordination, Procurement, Microsoft 365, Oracle Purchasing, Seminar Coordination, Customer Service
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Strong computer skills, excellent communication abilities, and a detail-oriented approach are essential for success in this role.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Customer Service Skills, Multitasking, Interpersonal Skills, Microsoft Outlook, Word Processing, Data Entry, Confidentiality, Scheduling, Administrative Support, Evaluation Tracking, Meeting Coordination, Legal Coordination, Project Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Exceptional communication, organizational skills, and advanced knowledge of Microsoft Outlook are required.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Gaudenzia, Inc.
Upper Dublin Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Experience, Customer Service, Communication, Microsoft Word, Microsoft Excel, Project Management, Math Skills, Accounting, Organizational Skills, File Maintenance, Confidentiality, Community Resources, Data Management, Telephone Etiquette, Team Collaboration, Respect
Specialization
Candidates must have a high school diploma or GED, with an associate's degree preferred, and at least five years of administrative experience. Knowledge of office functions, Microsoft Office, and effective communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Coordinator at The Masiello Group
Bedford, NH 03110, USA - Full Time
Skills Needed
Mobile Devices, Ownership, Excel, Teams, Canva, Real Estate, Outlook, Laptops, Sharepoint
Qualification
Graduate
Administrative Coordinator at MedAmerica
Elk Grove, California, United States - Full Time
Skills Needed
Administrative Support, Project Coordination, Customer Service, Communication Skills, Analytical Skills, Detail Oriented, Organizational Skills, Microsoft Office Suite, Travel Arrangements, Data Analysis, Meeting Coordination, Confidentiality, Team Collaboration, Time Management, Research Skills, Presentation Skills
Specialization
Candidates must have a high school diploma or GED and at least two years of administrative or office support experience. Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Gramophone
Timonium, MD 21093, USA - Full Time
Skills Needed
Professional Communication
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Angelique Horizons LLC
Prior Lake, Illinois, United States - Full Time
Skills Needed
Basic Computer Skills, Communication Skills, Organizational Skills, Time Management, Teamwork, Adaptability, Proactive Attitude, Attention To Detail, Reliability, Responsibility
Specialization
Candidates should have a high school diploma or equivalent, with a college degree being a plus. They must possess strong organizational and time management abilities and be adaptable and willing to learn new tools or systems.
Administrative Coordinator at Teneo Business Consulting Ltd
Riyadh, Riyadh Region, Saudi Arabia - Full Time
Skills Needed
Administrative Support, Organizational Skills, Attention To Detail, Communication Skills, Project Management, Ms Office Suite, Interpersonal Skills, Proactive Mindset, Collaboration, Event Coordination, Vendor Registration, Onboarding, Offboarding, Rfp Preparation, Logistics Management, Multicultural Environment
Specialization
Candidates should have 2-3 years of experience in an operations or administration role, preferably in a fast-paced, multicultural environment. Proficiency in MS Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Ashland, Oregon, United States - Full Time
Skills Needed
Coordination, Communication Skills, Data Analysis, Grant Writing, Budgeting, Report Preparation, Statistical Information, Administrative Processes, Collaboration, Proofreading, Training, Program Sustainability, Document Review, Financial Tracking, Service Delivery, Problem Solving
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Good communication skills, both written and verbal, are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Problem Solving, Time Management, Communication, Interpersonal Skills, Teamwork, Attention To Detail, Computer Proficiency, Ms Database Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Preferred qualifications include experience in administrative operations within an academic or healthcare setting.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
, , United States - Full Time
Skills Needed
Customer Service, Medical Terminology, Communication, Teamwork, Adaptability, Documentation, Data Collection, High Call Volume, Office Management, Problem Solving, Transfer Coordination, Statistical Evaluation, Professional Development, Continuous Improvement, Critical Thinking, Multi Tasking
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Knowledge of medical terminology and the ability to work in a high-stress environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Pacific Sports and Spine
Eugene, OR 97404, USA - Full Time
Skills Needed
Health Insurance, Life Insurance, Dental Insurance, Microsoft Office, Software Systems, Discretion, Vision Insurance
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Coordinator at Hooper Corporation
De Forest, Wisconsin, United States - Full Time
Skills Needed
Word Processing, Graphics, Spreadsheets, Email, Time Management, Proofreading, Construction Knowledge, Administrative Support
Specialization
Candidates must have a two-year associate degree in business and a minimum of five years of prior administrative experience. Proficiency in various software and a good understanding of the construction industry are also required.
Experience Required
Minimum 5 year(s)
Coordinator Administrative at Childrens Specialized Hosp
Mountainside, NJ 07092, USA -
Full Time

Start Date

Immediate

Expiry Date

21 Nov, 25

Salary

23.91

Posted On

21 Aug, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Salesforce, Microsoft Office, Excel, Adobe Acrobat, Availability, Interpersonal Skills, Management Skills, Crm, Vendors, Outlook

Industry

Events Services

Description

Req #: 0000213223
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Childrens Specialized Hosp
Department: Foundation
Pay Range: $17.22 - $23.91 per hour

JOB SUMMARY

The Special Events Coordinator Logistics plays a key role in planning and executing a wide range of fundraising and special events in support of the Foundations strategic objectives.
This position coordinates logistics across departments, manages vendor relationships, and ensures seamless execution of event related processes.
This includes oversight of timelines, permits, and post event reconciliation.
The Coordinator also helps maintain donor engagement through support of peer to peer and DIY fundraising platforms.

QUALIFICATIONS

  • Minimum of 3 years of experience in nonprofit development and event logistics
  • Proven experience in managing fundraising events and working with vendors
  • Familiarity with peer to peer fundraising tools and DIY fundraising campaigns preferred
  • Strong project management, organizational, and time management skills
  • Proficiency in Microsoft Office, eg. Word, Excel, Outlook and Adobe Acrobat
  • Experience with CRM and fundraising platforms, eg. DonorDrive, Classy, Salesforce is a plus
  • Excellent interpersonal skills with the ability to work across departments and interact with donors, staff, and volunteers
  • Commitment to donor privacy, integrity, and foundation values
  • Ability to manage multiple priorities under tight deadlines with exceptional attention to detail

PHYSICAL REQUIREMENTS WORKING CONDITIONS

  • Availability for evening and weekend events as required
  • Ability to lift and transport up to 25 lbs as needed
  • Ability to sit at a computer for extended periods and perform repetitive data entry

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities
  • Coordinate and manage logistics for fundraising and special events, including but not limited to scheduling, RSVP tracking, materials distribution, and on site support
  • Maintain event timelines using RACI or similar project management tools coordinate with internal staff and volunteer committees
  • Serve as point person for all vendor contracts, eg. caterers, printers, designers, etc.
  • Manage relationships and negotiate competitive pricing
  • Collaborate with Development Operations to produce accurate invitation lists, invoices, event reminders, and reports
  • Oversee all event related permits and licenses, including township applications and raffle permits in compliance with the Legalized Games of Chance Commission
  • Track in kind donations and services, maintain donor forms, and coordinate item receipt and redemption of experiences
  • Support DIY and peer to peer fundraising efforts, including creation and oversight of fundraising pages and related communications
  • Assist in event budget forecasting, expense tracking, and reconciliation with Finance and Data teams post event
  • Maintain and update event platforms, eg. Donor Drive, Classy ensure accurate data capture and system functionality
  • Support outreach to secure auction items, gifts, and in kind contributions for key events
  • Work collaboratively across departments to ensure consistency in event messaging, branding, and donor stewardship
  • Provide on site event assistance, including vendor coordination, signage setup, and check in management
  • Provide on site support at fundraising and stewardship events, including data collection and on the spot gift entry
  • Perform daily gift processing and ensure accurate entry into event databases
  • Maintain confidentiality and handle sensitive donor data in accordance with foundation policies
Coordinator Administrative at Childrens Specialized Hosp
Mountainside, NJ 07092, USA - Full Time
Skills Needed
Salesforce, Microsoft Office, Excel, Adobe Acrobat, Availability, Interpersonal Skills, Management Skills, Crm, Vendors, Outlook
Qualification
Graduate
Administrative Coordinator at Cerutis Catering Inc
Fort Wayne, IN 46818, USA - Full Time
Skills Needed
Canva, Communication Skills
Qualification
Diploma
Administrative Coordinator at Better Homes & Gardens Real Estate, The Masiello Group
South Portland, Maine, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Detail Oriented, Technical Savvy, Team Player, Marketing Coordination, Time Management, Confidentiality, Problem Solving, Client Interaction, Data Management, Training, Multi Tasking, Initiative, Professionalism
Specialization
Candidates should have experience with the Canva platform and social media/marketing, along with strong organizational skills. Excellent written and verbal communication skills are essential, and experience in the real estate industry is a plus.
Administrative Associate V at Texas AM University
College Station, TX 77840, USA - Full Time
Skills Needed
Sporting, Communication Skills, Word Processing, Disability Insurance, Professional Development, Amenities, Workshops, Organization Skills, Flexible Spending Accounts, Diplomacy, Conferences, Collaboration, Database, Texas, Health, Confidentiality, Resume, Access
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Coordinator at Communications Northwest
Oregon City, OR 97045, USA - Full Time
Skills Needed
Ged, Microsoft Outlook, Teams, Excel, Training, Disabilities, Health, Customer Service
Specialization
Customer service office duties/management
Qualification
Diploma
Administrative Coordinator at AMIAS Solutions HR
Las Vegas, NV 89120, USA - Full Time
Skills Needed
Customer Service
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at South Yorkshire Windows Ltd
Rotherham S66 9HU, , United Kingdom - Full Time
Skills Needed
Communication Skills, Crm Software, Customer Service, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Executive Support, Travel Coordination, Purchasing, Event Management, Communication Skills, Problem Solving, Team Oriented, Detail Oriented, Data Assessment, Scheduling, Confidentiality, Hr Coordination, Procurement, Microsoft 365, Oracle Purchasing, Seminar Coordination, Customer Service
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Strong computer skills, excellent communication abilities, and a detail-oriented approach are essential for success in this role.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Detail Oriented, Customer Service Skills, Multitasking, Interpersonal Skills, Microsoft Outlook, Word Processing, Data Entry, Confidentiality, Scheduling, Administrative Support, Evaluation Tracking, Meeting Coordination, Legal Coordination, Project Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Exceptional communication, organizational skills, and advanced knowledge of Microsoft Outlook are required.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Gaudenzia, Inc.
Upper Dublin Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Experience, Customer Service, Communication, Microsoft Word, Microsoft Excel, Project Management, Math Skills, Accounting, Organizational Skills, File Maintenance, Confidentiality, Community Resources, Data Management, Telephone Etiquette, Team Collaboration, Respect
Specialization
Candidates must have a high school diploma or GED, with an associate's degree preferred, and at least five years of administrative experience. Knowledge of office functions, Microsoft Office, and effective communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Coordinator at The Masiello Group
Bedford, NH 03110, USA - Full Time
Skills Needed
Mobile Devices, Ownership, Excel, Teams, Canva, Real Estate, Outlook, Laptops, Sharepoint
Qualification
Graduate
Administrative Coordinator at MedAmerica
Elk Grove, California, United States - Full Time
Skills Needed
Administrative Support, Project Coordination, Customer Service, Communication Skills, Analytical Skills, Detail Oriented, Organizational Skills, Microsoft Office Suite, Travel Arrangements, Data Analysis, Meeting Coordination, Confidentiality, Team Collaboration, Time Management, Research Skills, Presentation Skills
Specialization
Candidates must have a high school diploma or GED and at least two years of administrative or office support experience. Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Gramophone
Timonium, MD 21093, USA - Full Time
Skills Needed
Professional Communication
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Angelique Horizons LLC
Prior Lake, Illinois, United States - Full Time
Skills Needed
Basic Computer Skills, Communication Skills, Organizational Skills, Time Management, Teamwork, Adaptability, Proactive Attitude, Attention To Detail, Reliability, Responsibility
Specialization
Candidates should have a high school diploma or equivalent, with a college degree being a plus. They must possess strong organizational and time management abilities and be adaptable and willing to learn new tools or systems.
Administrative Coordinator at Teneo Business Consulting Ltd
Riyadh, Riyadh Region, Saudi Arabia - Full Time
Skills Needed
Administrative Support, Organizational Skills, Attention To Detail, Communication Skills, Project Management, Ms Office Suite, Interpersonal Skills, Proactive Mindset, Collaboration, Event Coordination, Vendor Registration, Onboarding, Offboarding, Rfp Preparation, Logistics Management, Multicultural Environment
Specialization
Candidates should have 2-3 years of experience in an operations or administration role, preferably in a fast-paced, multicultural environment. Proficiency in MS Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Ashland, Oregon, United States - Full Time
Skills Needed
Coordination, Communication Skills, Data Analysis, Grant Writing, Budgeting, Report Preparation, Statistical Information, Administrative Processes, Collaboration, Proofreading, Training, Program Sustainability, Document Review, Financial Tracking, Service Delivery, Problem Solving
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Good communication skills, both written and verbal, are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
Portland, Oregon, United States - Full Time
Skills Needed
Problem Solving, Time Management, Communication, Interpersonal Skills, Teamwork, Attention To Detail, Computer Proficiency, Ms Database Management
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Preferred qualifications include experience in administrative operations within an academic or healthcare setting.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Oregon Health & Science University
, , United States - Full Time
Skills Needed
Customer Service, Medical Terminology, Communication, Teamwork, Adaptability, Documentation, Data Collection, High Call Volume, Office Management, Problem Solving, Transfer Coordination, Statistical Evaluation, Professional Development, Continuous Improvement, Critical Thinking, Multi Tasking
Specialization
Candidates must have four years of general office or secretarial experience, or an equivalent combination of education and experience. Knowledge of medical terminology and the ability to work in a high-stress environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator at Pacific Sports and Spine
Eugene, OR 97404, USA - Full Time
Skills Needed
Health Insurance, Life Insurance, Dental Insurance, Microsoft Office, Software Systems, Discretion, Vision Insurance
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Coordinator at Hooper Corporation
De Forest, Wisconsin, United States - Full Time
Skills Needed
Word Processing, Graphics, Spreadsheets, Email, Time Management, Proofreading, Construction Knowledge, Administrative Support
Specialization
Candidates must have a two-year associate degree in business and a minimum of five years of prior administrative experience. Proficiency in various software and a good understanding of the construction industry are also required.
Experience Required
Minimum 5 year(s)