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Administrative Assistant – Commercial HVAC at ColdTech Refrigeration

Grand Junction, Colorado, United States - Full Time

Skills Needed
Administrative Assistant, Customer Relations, Microsoft Office, Quickbooks, Bookkeeping, Dispatching, Organizational Skills, Self Motivated

Specialization
Candidates should have 2-4 years of administrative assistant experience, preferably in commercial HVAC or a related field. Proficiency in Microsoft Office and QuickBooks is required, with additional experience in Paylocity or NetSuite being a plus.

Experience Required
Minimum 2 year(s)

Receptionist / Administrative Assistant (temporary) at Roman Catholic Bishop of San Diego

San Diego, California, United States - Full Time

Skills Needed
Receptionist, Administrative Assistant, Telephone Answering, Voicemail Management, In Person Greeting, Bulletin Coordination, Flocknote, Parish Website Management, Payment Processing, Database Entry, Ms Outlook, Ms Word, Ms Excel, Canva, Adobe Creative Suite, Confidentiality Maintenance

Specialization
Candidates must have experience with general administrative and office procedures, including proficiency in Canva, Microsoft Office Suite (Word, Excel, Outlook), and Adobe Creative Suite, alongside database entry skills. Essential soft skills include excellent written and verbal communication, a professional demeanor, strong organizational skills, self-starting ability, and punctuality, with a requirement to maintain confidentiality and familiarity with Roman Catholic Church structure.

Work From Home Market Research Panel. Part Time Administrative Assistant We at ApexFocusGroup

Colchester, England, United Kingdom - Full Time

Skills Needed
Consumer Feedback, Research Studies, Online Interviews, Product Evaluations, Feedback Sessions, Written Instructions, Thoughtful Opinions, Smartphone, Tablet, Computer, Stable Internet Connection, Flexible Participation, Casual Role, Administrative Assistant, Profile Match, Unreleased Products

Specialization
No prior experience as an administrative assistant is required, but participants must be willing to share their opinions and follow instructions. A smartphone, tablet, or computer with a working camera and a stable internet connection are necessary.

Administrative Assistant at DeSHAZO LLC

Elgin, Illinois, United States - Full Time

Skills Needed
Clerical Skills, Invoicing, Administrative Duties, Accounting, Record Keeping, Data Entry, Communication, Problem Solving, Attention To Detail, Time Management, Proficiency In Outlook, Proficiency In Excel, Proficiency In Word

Specialization
Candidates should have a high level of accuracy and attention to detail, along with strong communication skills. Proficiency in Microsoft Office applications and the ability to manage multiple deadlines are also important.

Administrative Assistant at Superior Electrical, Mechanical and Plumbing, Inc.

Rancho Cucamonga, California, United States - Full Time

Skills Needed
Data Entry, Vehicle Compliance, Maintenance Tracking, Scheduling, Record Keeping, Compliance Tracking, Reporting, Spreadsheet Preparation, Microsoft Office, Geotab, Samsara, Verizon Connect, Fleet Tracking Software, Automotive Maintenance Knowledge, Confidentiality

Specialization
Candidates must possess two or more years of administrative experience, preferably within a fleet department or similar field. Required technical proficiency includes Microsoft Office and fleet tracking software like GeoTab, Samsara, or Verizon Connect, along with basic automotive maintenance knowledge.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Patriots Glen

Bellevue, Washington, United States - Full Time

Skills Needed
Greeting Visitors, Answering Phones, Resident Support, Mail Handling, Basic Bookkeeping, Administrative Tasks, Confidentiality, Filing Systems, Database Management, Document Preparation, Calendar Management, Appointment Scheduling, New Hire Orientation Assistance, Customer Service, Phone Etiquette, Attention To Detail

Specialization
A high school diploma or GED is required, with an Associate's Degree preferred, along with two or more years of experience in an administrative, healthcare, or senior living setting. Candidates must possess excellent communication, strong organizational and multitasking skills, and competency with Microsoft Office programs.

Experience Required
Minimum 2 year(s)

Administrative Assistant at KORU HEALTH LLC

Madison, Wisconsin, United States - Full Time

Skills Needed
Clerical Duties, Information Flow Coordination, Resident Centered Focus, Office Equipment Maintenance, Inventory Management, Lease Management, Administrative Support, Bill Processing, Marketing Support, Employee Onboarding, Scheduling, Microsoft Word, Microsoft Excel, Communication Skills, Organization, Problem Solving

Specialization
Successful candidates must possess knowledge of computer applications like Microsoft Office and demonstrate the ability to manage multiple priorities while maintaining a resident focus. Qualifications require a high school diploma or equivalent, with preference for technical school certification or an Associate Degree, along with 3-5 years of administrative experience, preferably in property management or real estate.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Southeastern Integrated Care LLC

Lumberton, North Carolina, United States - Full Time

Skills Needed
Administrative Support, Receptionist Duties, Ehr System Maintenance, Client Data Collection, Insurance Verification, Scheduling, Communication, Organization, Problem Solving, Confidentiality, Microsoft Office, Google Workspace, Mentoring, Record Keeping, Customer Support

Specialization
Candidates must possess a high school diploma or GED, along with a minimum of two years in a clerical or administrative role, preferably with knowledge of healthcare terminology. Essential abilities include strong organizational and communication skills, proficiency with office software, the capacity to work independently, and the ability to interact empathetically with beneficiaries.

Administrative Assistant at Corsica River Mental Health Services Inc

Centreville, Maryland, United States - Full Time

Skills Needed
Communication, Answering Phones, Scheduling, Insurance Verification, Collaboration, Document Scanning, Record Maintenance, Multi Tasking, Client Service, Patience, Reliability, Work Ethic, Professionalism

Specialization
Candidates must have prior office experience and a High School Diploma or equivalent, along with a professional, people-first attitude and strong work ethic. A valid driver's license and clean driving record are required for insurability, and applicants must pass a background check.

Administrative Assistant at National Capital Treatment and Recovery

Arlington, Virginia, United States - Full Time

Skills Needed
Customer Service, Patient Data Entry, Billing, Insurance Verification, Scheduling, Professionalism, Confidentiality, Communication, Interpersonal Skills, Organization, Time Management, Typing, Microsoft Office, Attention To Detail, Multi Tasking, Office Equipment Operation

Specialization
Candidates must possess required customer service experience, excellent organizational and time management skills, and demonstrated commitment to professionalism and confidentiality. Prior healthcare experience, scheduling proficiency, and strong communication skills using Microsoft Office products are preferred or required.

ADMINISTRATIVE ASSISTANT at HPI Real Estate Services & Investments

Taylor, Texas, United States - Full Time

Skills Needed
Administrative Skills, Organizational Skills, Customer Service, Communication Skills, Microsoft Office, Attention To Detail, Self Starter, Motivated, Flexibility, Integrity, Work Ethic

Specialization
Candidates should have 2-5 years of experience in an administrative role and a minimum of a high school diploma, with some college or a degree preferred. Strong organizational skills, customer service abilities, and proficiency in Microsoft Office are essential.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Hana Engineers and Consultants LLC

Ashland, Virginia, United States - Full Time

Skills Needed
Document Coordination, Database Maintenance, Inventory Management, Office Housekeeping, Business Correspondence, Membership Tracking, Conference Coordination, Travel Arrangements, Newsletter Drafting, Technical Editing, Compliance Tracking, Microsoft Office Suite, Organizational Skills, Attention To Detail, Communication, Proactive

Specialization
A minimum of an Associate degree or equivalent combination of education and experience is required, along with at least one year of relevant experience. Candidates must possess strong computer skills, proficiency in Microsoft Office Suite, excellent organizational skills, and strong written and verbal communication abilities.

Administrative Assistant at THE SWIMMING SWAN, LLC

, , - Full Time

Skills Needed
Customer Service, Front Desk Operations, Pass Sales, Program Registration, Inquiry Resolution, Record Keeping, Retail Sales, Communication, Time Management, Safety Training Coordination

Specialization
The role requires working a Wednesday through Sunday schedule, flexing as needed, and committing to a minimum of 4 working hours per day within the Pacific Time Zone. Performance indicators must meet key objectives listed under the job role.

Administrative Assistant at Senior Lifestyle

Summit, Illinois, United States - Full Time

Skills Needed
Communication, Administrative Tasks, Customer Service, Teamwork, Flexibility, Attention To Detail

Specialization
No experience is required for this position, but previous administrative or hospitality experience is a plus. A valid Driver’s License is necessary, along with the ability to communicate professionally with residents, guests, and coworkers.

Administrative Assistant at Denis Development

Indianapolis, Indiana, United States - Full Time

Skills Needed
Administrative Skills, Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Microsoft Office Suite, Customer Service, Project Management, Detail Oriented, Proactive Mindset

Specialization
Candidates should have proven experience as an administrative assistant and proficiency in Microsoft Office Suite. Strong organizational, communication, and interpersonal skills are essential, along with the ability to work independently and as part of a team.

Administrative Assistant at Lonestar Electric Supply

Spring, Texas, United States - Full Time

Skills Needed
Office Supplies Management, File Management, Database Maintenance, Answering Calls, Responding To Emails, Greeting Visitors, Accounts Receivable, Invoicing, Customer File Maintenance, Drafting Correspondence, Time Management, Attention To Detail, Discretion, Microsoft Office Suite, Interpersonal Skills, Epicor Eclipse Erp

Specialization
Candidates must have proven experience in an administrative, accounts payable, or receivable role, demonstrating excellent organizational and time management skills with strong attention to detail. Proficiency in Microsoft Office Suite is required, and experience with Epicor Eclipse ERP is preferred, along with the ability to handle multiple tasks under pressure.

Experience Required
Minimum 2 year(s)

Administrative Assistant at LifeWise Academy

Borger, Texas, United States - Full Time

Skills Needed
Communication, Interpersonal Skills, Data Management, Enrollment Coordination, Google Workspace, Website Navigation, Systems Navigation, Training, Fundraising

Specialization
Candidates must possess excellent communication and interpersonal skills, along with two years of administrative experience in an office or church setting, which is preferred. A mature personal Christian faith aligned with the LifeWise Academy Statement of Faith and active commitment to a local church with matching doctrine are also required.

Administrative Assistant at SallySupport

Manila, Metro Manila, Philippines - Full Time

Skills Needed
Verbal Communication, Onboarding, Sales, Written Documentation, Attention To Detail, Organization, Tech Savvy, Client Support, Caregiver Support, Record Keeping, System Coordination, Empathy

Specialization
The ideal candidate must possess strong verbal communication skills, significant experience in Onboarding and Sales, and a clear, professional, and empathetic communication style. Proficiency in detailed written documentation and comfort with home care management systems are also essential requirements.

Administrative Assistant at Ancora Education

Allentown, Pennsylvania, United States - Full Time

Skills Needed
Correspondence, Purchasing, Report Preparation, Vendor Relations, Data Entry, Confidentiality, Payroll Processing, Check Requests, Purchase Orders, Onboarding, Microsoft Office, Multitasking, Communication Skills, Detail Oriented

Specialization
Required qualifications include a High School Diploma or equivalent and two years of experience as an Administrative Assistant, along with proficiency in Microsoft Office. Preferred qualifications include an Associate's Degree and 4-5 years of experience, with experience in purchasing or inventory being beneficial.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Lonestar Electric Supply

Irving, Texas, United States - Full Time

Skills Needed
Office Supplies Management, File Management, Record Keeping, Database Maintenance, Answering Calls, Email Response, Greeting Visitors, Accounts Receivable, Invoicing, Customer File Maintenance, Past Due Correspondence, Delinquent Account Contact, Reporting, Time Management, Attention To Detail, Discretion

Specialization
Candidates must have proven experience in an administrative, accounts payable, or receivable role, demonstrating excellent organizational and time management skills with strong attention to detail and discretion. Proficiency in Microsoft Office Suite is required, and the ability to handle multiple tasks under pressure is essential, with Epicor Eclipse ERP experience being preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant – Commercial HVAC at ColdTech Refrigeration

Grand Junction, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

27.0

Posted On

12 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistant, Customer Relations, Microsoft Office, QuickBooks, Bookkeeping, Dispatching, Organizational Skills, Self-Motivated

Industry

Facilities Services

Description

Description Administrative Assistant – Commercial HVAC Grand Junction, CO | Weekly Pay | Full Benefits | Career Stability You’re an experienced administrative assistant who takes pride in keeping operations organized and running smoothly. You want consistent hours, long-term stability, and a company that values your work and has your back. Advanced Refrigeration, Heating & Air is expanding in Grand Junction, CO, and we’re hiring an experienced Administrative Assistant to support our local commercial HVAC service operation. No relocation required—just a solid opportunity to grow your career right here at home. Why Choose Advanced Competitive hourly pay $22.00- $27.00 an hour based on experience – Paid weekly Company-paid medical insurance – 100% covered for you, with affordable family options 401(k) with industry-leading company match Up to 20 days PTO + paid holidays (based on experience) Additional benefits including life insurance, disability, dental, and vision plans Local stability and long-term opportunity with a growing, well-established commercial HVAC company What You’ll Be Doing As the administrative backbone of our Grand Junction service operation, you’ll support technicians, customers, and management with a wide range of office and service coordination duties, including: Answering phone calls, emails, and texts; assisting with customer relations Taking messages and routing information to the appropriate team members Entering service calls into PO lists and the dispatching software Assigning and dispatching technicians to service jobs Preparing and distributing job paperwork for technicians Tracking technician availability, call-outs, and scheduled appointments Processing weekly payroll support, including spreadsheets and timecard submission to corporate Maintaining preventive maintenance (PM) account records and uploading invoices Entering PMs into PO lists and dispatching software Scheduling with customers based on PM frequency Maintaining PM filter lists, including: Ordering filters for upcoming months Gathering and labeling filters prior to scheduled jobs Invoicing completed jobs in QuickBooks and sending invoices to customers What We’re Looking For 2–4+ years of administrative assistant experience, preferably in commercial HVAC, construction, or a mechanical trade Proficiency with Microsoft Office and QuickBooks Experience with Paylocity and/or NetSuite is helpful but not required Highly organized, self-motivated, and able to work independently Previous bookkeeping and/or dispatching experience is a plus Why Advanced Refrigeration, Heating & Air Since 1999, Advanced Refrigeration, Heating & Air, an entity of ColdTech Refrigeration, has specialized in commercial and industrial HVACR emergency repair, preventative maintenance, and obsolete equipment replacement throughout Western Colorado. Our office staff and technicians are the reason for our success—and we invest in them accordingly. #CO123

Responsibilities

The Administrative Assistant will support technicians, customers, and management with various office and service coordination duties. This includes answering communications, dispatching technicians, processing payroll, and maintaining records.

Administrative Assistant – Commercial HVAC at ColdTech Refrigeration

Grand Junction, Colorado, United States - Full Time

Skills Needed
Administrative Assistant, Customer Relations, Microsoft Office, Quickbooks, Bookkeeping, Dispatching, Organizational Skills, Self Motivated

Experience Required
Minimum 2 year(s)

Receptionist / Administrative Assistant (temporary) at Roman Catholic Bishop of San Diego

San Diego, California, United States - Full Time

Work From Home Market Research Panel. Part Time Administrative Assistant We at ApexFocusGroup

Colchester, England, United Kingdom - Full Time

Administrative Assistant at DeSHAZO LLC

Elgin, Illinois, United States - Full Time

Administrative Assistant at Superior Electrical, Mechanical and Plumbing, Inc.

Rancho Cucamonga, California, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Patriots Glen

Bellevue, Washington, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at KORU HEALTH LLC

Madison, Wisconsin, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Southeastern Integrated Care LLC

Lumberton, North Carolina, United States - Full Time

Administrative Assistant at Corsica River Mental Health Services Inc

Centreville, Maryland, United States - Full Time

Administrative Assistant at National Capital Treatment and Recovery

Arlington, Virginia, United States - Full Time

ADMINISTRATIVE ASSISTANT at HPI Real Estate Services & Investments

Taylor, Texas, United States - Full Time

Skills Needed
Administrative Skills, Organizational Skills, Customer Service, Communication Skills, Microsoft Office, Attention To Detail, Self Starter, Motivated, Flexibility, Integrity, Work Ethic

Experience Required
Minimum 2 year(s)

Administrative Assistant at Hana Engineers and Consultants LLC

Ashland, Virginia, United States - Full Time

Administrative Assistant at THE SWIMMING SWAN, LLC

, , - Full Time

Skills Needed
Customer Service, Front Desk Operations, Pass Sales, Program Registration, Inquiry Resolution, Record Keeping, Retail Sales, Communication, Time Management, Safety Training Coordination

Administrative Assistant at Senior Lifestyle

Summit, Illinois, United States - Full Time

Skills Needed
Communication, Administrative Tasks, Customer Service, Teamwork, Flexibility, Attention To Detail

Administrative Assistant at Denis Development

Indianapolis, Indiana, United States - Full Time

Administrative Assistant at Lonestar Electric Supply

Spring, Texas, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at LifeWise Academy

Borger, Texas, United States - Full Time

Skills Needed
Communication, Interpersonal Skills, Data Management, Enrollment Coordination, Google Workspace, Website Navigation, Systems Navigation, Training, Fundraising

Administrative Assistant at SallySupport

Manila, Metro Manila, Philippines - Full Time

Administrative Assistant at Ancora Education

Allentown, Pennsylvania, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Lonestar Electric Supply

Irving, Texas, United States - Full Time

Specialization
Candidates must have proven experience in an administrative, accounts payable, or receivable role, demonstrating excellent organizational and time management skills with strong attention to detail and discretion. Proficiency in Microsoft Office Suite is required, and the ability to handle multiple tasks under pressure is essential, with Epicor Eclipse ERP experience being preferred.

Experience Required
Minimum 2 year(s)