FULL-TIME, FIXED-TERM APPOINTMENT FOR SIX MONTHS IN THE FIRST INSTANCE TO 31^ST MARCH 2026

We are looking for an enthusiastic and organised Research Services Administrator to join our dynamic Research Services team at the Liverpool School of Tropical Medicine (LSTM). This is a vital role, supporting all activities across our directorate and contributing to the success of LSTM’s research activities.
The Research Services Directorate supports the wider LSTM academic research community and oversees several key functions, including Pre-Award Research Support, Research Contracts, Research Data Management, and Research Ethics, Governance & Integrity (REGI). The Research Services Administrator will provide wide-ranging support across these functions, while taking on the role of Secretary to the Intention to Submit Committee, supporting data quality improvement activities and facilitating accurate record-keeping for the Directorate.

The ideal candidate will have excellent interpersonal skills and the ability to work as an integral and flexible member of a team in a fast-paced collaborative environment. You will be able to demonstrate:

• Qualified to GCSE level (or equivalent) including Maths and English Language
• Experience of working in a professional administrative role
• Experience of working with and entering information into management information systems or databases
• Experience of organising meetings, preparing meeting documents
• Proven administrative skills and proficient in use of MS Office packages, in particular Word and Excel
• Experience of working to tight deadline

• Act as Secretary to the fortnightly Intention to Submit Committee: scheduling meetings, coordinating and distributing papers, taking minutes and following up on actions.
• Provide information to staff on the relevant Committee processes and documentation requirements.
• Maintain Committee documentation, intranet pages and standard operating procedures.
• Working with subject matter experts, input and maintain grant application, contracts and project data within relevant research management systems.
• Ensure the accuracy, quality and integrity of management information owned by Research Services.
• Act as a point of contact for general enquiries and manage shared email inboxes.
• Contribute to the updating and maintenance of the Research Services intranet pages.
• Provide light-touch support in managing the diary of the Director of Research Services, book travel and accommodation for Research Services staff as appropriate and organise logistical arrangements for Research Services events.

The ideal candidate will have excellent interpersonal skills and the ability to work as an integral and flexible member of a team in a fast-paced collaborative environment. You will be able to demonstrate:

• Qualified to GCSE level (or equivalent) including Maths and English Language
• Experience of working in a professional administrative role
• Experience of working with and entering information into management information systems or databases
• Experience of organising meetings, preparing meeting documents
• Proven administrative skills and proficient in use of MS Office packages, in particular Word and Excel
• Experience of working to tight deadlines