C2 ALASKA, LLC

Bethesda, MD
The Executive Administrative Assistant shall provide a wide range of administrative support for the Office of General Counsel (OGC) wide ranging legal services, USU academic teaching responsibilities, and educational training and support activities, additionally providing high level secretarial support and dedicated support for the USU Ethics Program.

Responsibilities:

• Provides administrative support to the General Counsel, Deputy General Counsel, Associate General Counsels and Ethics Program Manager, strictly maintaining client confidences to preserve the attorney client and work product privileges.
• Assists with office management responsibilities to include budgeting, personnel records and payroll support. May use GFEBS in support of OGC operations.
• Maintains OGC calendars, using initiative and judgment to schedule appointments and de-conflict calendars as needed based on organizational needs and priorities.
• Maintains the OGC action tracking system, logging actions in and out and tracking and reporting on status and timing. Coordinates actions status with other USU department POCs
• Makes arrangements for conferences and meetings and assemble established background materials as requested. May attend meetings, assist with technical support issues and needs, and record and report on the meetings as requested
• Creates and coordinates a variety of legal information and decision packages for USU leadership in support of OGC
• Maintains the OGC website, including uploading new information, editing and deleting old information, and linking forms and other information
• Maintains the Military Health Law Network Research Helper website tool, ensuring currency of information and availability and access to information on the MHLNRH by DoD legal personnel worldwide
• Supports OGC coordination on a wide-ranging series of actions and requests
• Makes travel, parking and visitor arrangements
• Collects, maintains and analyzes program evaluation information for OGC activities
• Maintains coordination with USU Administrative Officers and Executive Assistants to identify issues and concerns, learn best practices, and ensure streamlined intero Required Experience inperability
• Records Management, Cyber security, FDM, Integrity, CANVAS, Sakai, GFEBS, DTS, legal office professional ethics, government ethics
• Maintains capability to provide support by telework at all timesSupports USU faculty and staff with graphic design assistance for presentations
• Handles differing situations, problems, and deviations in the work of the office according to the General Counsel’s general instructions, priorities, duties, policies, and program goals.
• Provides front desk reception support services for USU employees who walk in seeking legal assistance.
• Screens telephone calls, visitors, and incoming correspondence; personally, responds to requests for information concerning office procedures; determines which requests should be handled by the OGC attorneys and staff; provides information resources, makes appointments.
• Files and maintains paper copy and electronic files in accordance with USU and DoD records management requirements
• Based on knowledge of the General Counsel’s views, composes correspondence on own initiative about administrative matters and general office policies for approval
• As appropriate within the bounds of client confidentiality, advises individuals outside the organization on the General Counsel’s views on legal matters and issues facing the organization; contacts or responds to contact from high-ranking outside officials (e.g., Members of the Board of Regents, DHA OGC personnel, DoD OGC personnel, Office of Government Ethics personnel, outside counsel) in unique situations. These officials may be relatively inaccessible, and each contact typically must be handled differently, using judgment, tact and discretion.
• Anticipates and prepares materials needed by the General Counsel, Deputy General Counsel and Associate General Counsels for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs on matters to be considered
• Reads publications, regulations, and directives and takes actions or refers those that are important to the OGC team
• Assists OGC members with travel orders and arrangements, and travel reimbursements
• Coordinates to obtain information from USU Finance and other departments for ethics program needs
• Assists with the preparation of reports for the Office of Government Ethics and the DoD Standards of Conduct Office
• Uses various ethics software systems including FDM and Integrity in support of the USU Ethics Program Manager and USU ethics program
• Provides Notary Services
• Other duties as assigned.

Qualifications:

• Bachelor’s degree
• Minimum four (4) years of directly related experience may be considered in lieu of a degree.
• Minimum four (4) years of experience providing high-level administrative support
• Certified Notary in Maryland and Montogomery County

KNOWLEDGE, SKILLS AND ABILITIES

• Experience in Records Management, Cyber security, FDM, Integrity, CANVAS, Sakai, GFEBS, DTS, legal office professional ethics, government ethics
• Experience with senior executives in a law office Preferred
• Ability to work independently on projects requiring research and preparation of briefing charts and other presentation materials associated with OGC support to USU and in support of the annual Federal Health Law Course.
• Ability to exercises mature judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
• Experience in using software systems such as CANVAS and SAKAI to support OGC’s Health Care Law course in the Masters of Health Administration and Policy Program
• Possess strong administrative skills including organization, coordination, time management, file management and business correspondence
• Proficient with Microsoft Office, especially Excel, Word and MS Teams
• Proficient with Google Suite, especially Calendar, and Drive functions
• Excellent verbal and written communications skills

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega’s compensation program. Please apply to connect with a recruiter who can provide more details.
Teleworking Permitted?: fals

Responsibilities:

• Provides administrative support to the General Counsel, Deputy General Counsel, Associate General Counsels and Ethics Program Manager, strictly maintaining client confidences to preserve the attorney client and work product privileges.
• Assists with office management responsibilities to include budgeting, personnel records and payroll support. May use GFEBS in support of OGC operations.
• Maintains OGC calendars, using initiative and judgment to schedule appointments and de-conflict calendars as needed based on organizational needs and priorities.
• Maintains the OGC action tracking system, logging actions in and out and tracking and reporting on status and timing. Coordinates actions status with other USU department POCs
• Makes arrangements for conferences and meetings and assemble established background materials as requested. May attend meetings, assist with technical support issues and needs, and record and report on the meetings as requested
• Creates and coordinates a variety of legal information and decision packages for USU leadership in support of OGC
• Maintains the OGC website, including uploading new information, editing and deleting old information, and linking forms and other information
• Maintains the Military Health Law Network Research Helper website tool, ensuring currency of information and availability and access to information on the MHLNRH by DoD legal personnel worldwide
• Supports OGC coordination on a wide-ranging series of actions and requests
• Makes travel, parking and visitor arrangements
• Collects, maintains and analyzes program evaluation information for OGC activities
• Maintains coordination with USU Administrative Officers and Executive Assistants to identify issues and concerns, learn best practices, and ensure streamlined intero Required Experience inperability
• Records Management, Cyber security, FDM, Integrity, CANVAS, Sakai, GFEBS, DTS, legal office professional ethics, government ethics
• Maintains capability to provide support by telework at all timesSupports USU faculty and staff with graphic design assistance for presentations
• Handles differing situations, problems, and deviations in the work of the office according to the General Counsel’s general instructions, priorities, duties, policies, and program goals.
• Provides front desk reception support services for USU employees who walk in seeking legal assistance.
• Screens telephone calls, visitors, and incoming correspondence; personally, responds to requests for information concerning office procedures; determines which requests should be handled by the OGC attorneys and staff; provides information resources, makes appointments.
• Files and maintains paper copy and electronic files in accordance with USU and DoD records management requirements
• Based on knowledge of the General Counsel’s views, composes correspondence on own initiative about administrative matters and general office policies for approval
• As appropriate within the bounds of client confidentiality, advises individuals outside the organization on the General Counsel’s views on legal matters and issues facing the organization; contacts or responds to contact from high-ranking outside officials (e.g., Members of the Board of Regents, DHA OGC personnel, DoD OGC personnel, Office of Government Ethics personnel, outside counsel) in unique situations. These officials may be relatively inaccessible, and each contact typically must be handled differently, using judgment, tact and discretion.
• Anticipates and prepares materials needed by the General Counsel, Deputy General Counsel and Associate General Counsels for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs on matters to be considered
• Reads publications, regulations, and directives and takes actions or refers those that are important to the OGC team
• Assists OGC members with travel orders and arrangements, and travel reimbursements
• Coordinates to obtain information from USU Finance and other departments for ethics program needs
• Assists with the preparation of reports for the Office of Government Ethics and the DoD Standards of Conduct Office
• Uses various ethics software systems including FDM and Integrity in support of the USU Ethics Program Manager and USU ethics program
• Provides Notary Services
• Other duties as assigned

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision