Part-Time Office Coordinator
Location: Totem HQ, Holloway Road, London
Working Hours: Monday to Friday, approximately 9:30 AM – 2:30 PM
Salary £30K (FTE)
Contract Type: Part-Time 9 months fixed term contract

HOW TO APPLY

Apply here: https://totem.bamboohr.com/careers/85
PLEASE NOTE: Applications received via Indeed won’t be considered!
Are you a natural organiser who thrives on keeping things running smoothly?
Totem is looking for a reliable and friendly Office Coordinator to help us maintain an efficient and welcoming office environment. This is a part-time role with consistent daytime hours, ideal for someone who enjoys variety, takes work-life balance seriously, and wants to be part of a vibrant and fast-growing team.

WHO WE’RE LOOKING FOR

We’re looking for someone who is:

• Organised and detail-oriented, with a proactive ‘can-do’ attitude
• Friendly, personable and enjoys working with others
• Comfortable juggling tasks and shifting priorities
• Confident using email, Microsoft Office and general office systems
• Independent, reliable and happy to roll up their sleeves
• Ideally with previous experience in admin, front-of-house, reception or similar

This role would suit someone returning to work after a break, looking to reduce hours, or simply seeking a part-time position that allows for balance and variety.

This is a hands-on role supporting the general day-to-day running of the office and our internal operations. No two days will be quite the same, but typical responsibilities include:

• Keeping the office tidy, stocked and running smoothly
• Managing post, deliveries and couriers
• Welcoming visitors and being the go-to person for day-to-day office queries
• Supporting meeting organisation and organising catering
• Booking travel
• Supporting the team with administrative tasks & meeting coordination
• Liaise with building management, cleaners and suppliers as needed
• Ensure health & safety and Security protocols are followed and up to date
• Helping coordinate internal events or socials