Job Description:

COMPANY DESCRIPTION:

At McDonald’s, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper every day, we value personal and professional growth, and believe in rewarding and celebrating our successes.

QUALIFICATIONS

• 3-5 years of related work experience. Experience in project coordination skills and/or construction administration is considered an asset
• Outstanding written and verbal communication skills. Bilingualism in French is an asset but not required.
• Proficiency with Microsoft Office Suite, especially Word, Excel and PowerPoint
• Strong knowledge of (or aptitude to learn) database systems (i.e.: Oracle and Smartsheet)
• Strong organization and multi-tasking skills with the ability to work on multiple projects while still maintaining a high level of accuracy and attention to detail
• Comfortable working in a fast-paced environment with the ability to adjust quickly to change

Construction Projects (80%):

• Assist with the circulation and approvals of capital budgets.
• Project responsibilities including, but are not limited to:

a. Creation of project budgets and purchase orders, including submitting RFP’s & RFQ’s for new projects.
b. Monitor and occasionally assist with receipting for payment of invoices.
c. Administrate the tendering process for construction projects and verifying all necessary paperwork has been submitted by General Contractor (GC) prior to construction ground break. As well, to manage and assist with GC PO creation, monthly draws, change orders and retainage release.
d. Meeting the required 150 day close out deadline for all construction projects.
e. Vendor (supplier) management, including coordination, scheduling, reviewing quotes, dealing with escalations, troubleshooting, etc.

f. GC support for the Area Construction Managers (ACM), including attending project meetings and managing project documentation.

• Set up new suppliers in accounts payable system and assist with training of new GC’s and suppliers.
• Monitor and update key construction schedules in Canadian Directory, Smartsheet and MBS.
• Ensures that site files are organized, maintained, and contains required information on Construction Folder Required Documentation Checklist.
• Travel - occasional travel for meetings with National team and site visits.

Admin Support (20%):

• Support Area Construction Managers and National Manager on various admin tasks, including:

o Setting up meeting invites and reminders.
o Coordinates/Plans for Coordination of various meetings.
o Putting together meeting agendas.
o Taking Meeting minutes and distributing.
o Generating reports from McDonalds database.