JOB SUMMARY

The Facilities Management Department (FMD) sits within the Scientific Facilities Division and is responsible for: engineering; equipment and building maintenance; capital works projects for the Colindale site; environmental sustainability to maintain regulatory and compliant facilities to meet current and future business objectives; and site security at Colindale, working with relevant law enforcement agencies and security advisors.
This position has responsibility for site services provided at the UKHSA Colindale site by the Scientific Facilities Division. The post holder will have responsibility to lead and direct engineering and facility services at this site as well as provide occasional engineering cover and peer support to the UKHSA Head of Site for Harlow, as required.
The Head of Site Services role acts as the lead of the sites operations, managing and controlling key gold contracts on the sites, including Hard Facilities Management (FM), Soft FM and Security to assure contract deliverables and governance in the supply of services to uphold the asset value of UKHSA’s estate and to meet UKHSA business objectives. The Engineering function engages with the site stakeholders and Science Hub Programme over current and future engineering, building and equipment maintenance requirements to ensure facilities and equipment will be operationally fully available to meet their business needs.
The function embraces all engineering aspects from the supply of utilities, provision of environmental conditions to meet the regulatory/compliant (HSE, MHRA, DEFRA, Department for Transport, NPSA, NaCTSO, Home Office and needs of external customers) for high containment and general research laboratories, storage facilities and general offices, through to minor/major servicing, calibration and the installation of specialised laboratory/process equipment.
The function provides assurance to senior management that engineering works and maintenance activities are carried out in a safe and secure manner, that engineering solutions support environmental sustainability in terms of government carbon reduction targets and that expenditure is controlled to meet allocated budgets and that all works are carried out to meet regulatory and compliant standards.

JOB DESCRIPTION

The main responsibilities will include:

• Ensure the safe and compliant management of all maintenance and engineering services across the Colindale site. Direct and oversee the delivery of strategic and day-to-day engineering services for the sites, identifying and delivering a programme of planned preventive maintenance (PPM) and remedial works as and when required through the Hard FM provider.
• Deliver a variety of complex and diverse strategic infrastructure engineering and planned built asset lifecycle replacement projects, ensuring that all operational maintenance, engineering and project-related health and safety requirements are clearly communicated and diligently applied
• Ensure that the Hard FM provider carries out planned and reactive maintenance works in accordance with relevant UKHSA tender specification, policies and procedures and the agreed maintenance programme.
• Direct and oversee the security management arrangements for the Colindale site, including the outsourced site guarding team, liaising as and when required with relevant law enforcement and security agencies e.g. Centre for the Protection of National Infrastructure (CPNI), National Counter Terrorism Security Office (NaCTSO) and local police.
• Monitor various reports, including compliance testing, planned preventative maintenance (PPM), reactive works, other service reports, calibrations, facility alarms and any other reports relating to the maintenance programme.
• Ensure appointment, management and availability of suitable Authorised, Responsible and Competent Persons across the scope of engineering and maintenance activities to meet regulatory and project requirements and incident / emergency response requirements.
• For the specialist laboratory and monitoring facilities, ensure that HAZOPS are kept up to date and reflect any changes made to the facility, and that the monthly alarm listing issued by the Hard FM provider is reviewed and acted on as necessary. Act as the engineering site lead for any Health and Safety Executive, or other regulatory, interventions at the UKHSA Colindale site. Responsible for the health and safety of all site users and visitors to site on a day-to-day basis.
• Develop and issue operational and strategic performance and estate benchmarking reports as required. To monitor all engineering works to specialist laboratory facilities to ensure the works are compliant with all regulatory and service delivery requirements.
• Ensure effective communications with site users from across UKHSA, the immediate FMD Team, the Scientific Facilities Division and ensure effective co-ordination with counterparts at the Hard and Soft FM providers.
• Authorise and review User Requirement Specifications (URS), Standard Operating Procedures (SOPs), and generation of design documentation related to engineering systems within Facilities.
• Provide and ensure a responsive service as required in respect of unplanned or emergency situations requiring technical expertise and advice which may impact on critical operations or service delivery. Implement and maintain a level of infrastructure resilience and incident planning to ensure critical service and business continuity is adequately supported. This includes being a member of the out-of-hours on-call Facilities arrangement for the UKHSA Colindale site.
• To develop, lead and motivate the Facilities Team and ensure consistent and optimal performance of their duties (Electrical and Mechanical Engineers).
• Attend and chair meetings, as appropriate and necessary, and liaise with key UKHSA stakeholders and customers, contractors, consultants, design/project team and external organisations as required.
• To ensure appropriate, up to date documentation is in place to support the operation of the site, including appropriate insurance policies, fire evacuation plans and training, business continuity plan/s, risk registers, risk assessments, asset lists, etc.

Please see the job description for the full list of responsibilities.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

The main responsibilities will include:

• Ensure the safe and compliant management of all maintenance and engineering services across the Colindale site. Direct and oversee the delivery of strategic and day-to-day engineering services for the sites, identifying and delivering a programme of planned preventive maintenance (PPM) and remedial works as and when required through the Hard FM provider.
• Deliver a variety of complex and diverse strategic infrastructure engineering and planned built asset lifecycle replacement projects, ensuring that all operational maintenance, engineering and project-related health and safety requirements are clearly communicated and diligently applied
• Ensure that the Hard FM provider carries out planned and reactive maintenance works in accordance with relevant UKHSA tender specification, policies and procedures and the agreed maintenance programme.
• Direct and oversee the security management arrangements for the Colindale site, including the outsourced site guarding team, liaising as and when required with relevant law enforcement and security agencies e.g. Centre for the Protection of National Infrastructure (CPNI), National Counter Terrorism Security Office (NaCTSO) and local police.
• Monitor various reports, including compliance testing, planned preventative maintenance (PPM), reactive works, other service reports, calibrations, facility alarms and any other reports relating to the maintenance programme.
• Ensure appointment, management and availability of suitable Authorised, Responsible and Competent Persons across the scope of engineering and maintenance activities to meet regulatory and project requirements and incident / emergency response requirements.
• For the specialist laboratory and monitoring facilities, ensure that HAZOPS are kept up to date and reflect any changes made to the facility, and that the monthly alarm listing issued by the Hard FM provider is reviewed and acted on as necessary. Act as the engineering site lead for any Health and Safety Executive, or other regulatory, interventions at the UKHSA Colindale site. Responsible for the health and safety of all site users and visitors to site on a day-to-day basis.
• Develop and issue operational and strategic performance and estate benchmarking reports as required. To monitor all engineering works to specialist laboratory facilities to ensure the works are compliant with all regulatory and service delivery requirements.
• Ensure effective communications with site users from across UKHSA, the immediate FMD Team, the Scientific Facilities Division and ensure effective co-ordination with counterparts at the Hard and Soft FM providers.
• Authorise and review User Requirement Specifications (URS), Standard Operating Procedures (SOPs), and generation of design documentation related to engineering systems within Facilities.
• Provide and ensure a responsive service as required in respect of unplanned or emergency situations requiring technical expertise and advice which may impact on critical operations or service delivery. Implement and maintain a level of infrastructure resilience and incident planning to ensure critical service and business continuity is adequately supported. This includes being a member of the out-of-hours on-call Facilities arrangement for the UKHSA Colindale site.
• To develop, lead and motivate the Facilities Team and ensure consistent and optimal performance of their duties (Electrical and Mechanical Engineers).
• Attend and chair meetings, as appropriate and necessary, and liaise with key UKHSA stakeholders and customers, contractors, consultants, design/project team and external organisations as required.
• To ensure appropriate, up to date documentation is in place to support the operation of the site, including appropriate insurance policies, fire evacuation plans and training, business continuity plan/s, risk registers, risk assessments, asset lists, etc