JOB SUMMARY:

The Special Events Coordinator is responsible for planning and executing special events hosted by WESTMARC and on behalf of the membership. WESTMARC is a membership organization whose mission is to promote the West Valley for business attraction through effective and focused special events and digital marketing strategies and campaigns. This position works with the Executive Vice President, President and CEO, WESTMARC team, and members to position the West Valley for strategic exposure and relevant content delivery at events.
Member investments are the foundation of WESTMARC’S financial viability. This position is charged with engaging with existing members and sponsors in a positive and proactive manner to ensure their exposure through event participation and promotion/exposure of member assets.
WESTMARC Signature events and informational forums provide members with key networking and learning opportunities to increase exposure of their organizations. This position will manage WESTMARC events from sponsorship to execution, within a team environment.

REQUIREMENTS:

1. Experience in Special Events
   · A minimum of 3 years planning an executing special events.
   · Demonstrates a strong working knowledge of planning special events and ability to work as a team member to ensure all functions are performed effectively.
   · Strong attention to detail and knowledge of event planning principles.
   · Experienced in managing special event budgets.
   · Ability to work effectively with internal and external stakeholders and vendors.
   · Conscientious with a strong sense of pride in product delivery.
   · Seeks out opportunities to expand related knowledge and skills through formal and/or informal education.
   · Actively looks for opportunities to improve processes and shares these ideas with the Executive Vice President & President/CEO.
   · Ability to think creatively in planning marketing strategies to increase awareness and sales for special events.
   · Team oriented.
   · Knowledge of Adobe Creative Cloud or photoshop, etc.
   · Knowledge of Smartsheets, ASANA or other project management software.
2. Culture of Collaboration
   · Communicates both verbally and non-verbally in a strong, positive and effective manner.
   · Consistently demonstrates honesty, integrity and respect for others, role modeling this behavior for others.
   · Demonstrates behaviors of an effective leader.
   · Shares knowledge, information and ideas and encourages others to do so as well.
   · Be a team player.
   · Establishes and maintains effective relationships with colleagues and members.
   · Offers assistance and support.
   · Keeps commitments and follows through on promises.
3. Accountability
   · Demonstrates a high level of personal accountability:
   · Completes assigned work within acceptable quality standards and established timeframes.
   · Impeccable attention to detail and strong work ethic.
   · Adheres to established policies, procedures, standards, guidelines and regulations and interprets these for team members.
   · Receives and provides constructive feedback and integrates that information to improve personal and organizational performance.
   · Utilizes time, equipment and resources effectively.
   · Help others understand the financial impact of decisions.
   · Identify ways to increase efficiency and lower costs.
   · Recognize the importance of each employee’s role in the success of the organization and working to support them.

QUALIFICATIONS:

Requires a college degree in Special Events Management, Business, Marketing, Communications or similar field plus a minimum of 3 years developing and implementing special events. .
Requires strategic thinking with excellent verbal and written communication skills, strong negotiation strategies and the ability to establish working professional relationships.
A working knowledge of Windows, Excel, Word and PowerPoint is expected and it is important to understand the general characteristics of database software.