Job Description

Roles & Responsibilities

• Monitor and maintain accurate inventory of vases, flowers, and accessories by regularly checking transfer orders, order lists, and tracking consumption in a timely manner.
• Ensure timely issuance of materials to Retail, Palace, and Corporate (BOM), including Transfer Orders, Internal Transfers, and reporting of damages (flowers and vases).
• Coordinate flower orders—covering quantity, variety, and quality—with both the Procurement and Florist teams. Ensure any florist-proposed flower requirements are communicated to Procurement within 3 minutes.
• Cross-check special flower orders against the costing sheet and transfer order. Coordinate with Procurement and Florist teams to resolve discrepancies and arrange alternatives if required. Report and file claims for any quality or quantity issues within 4 working hours of receipt.
• Track issuance and return of vases and accessories, maintain a weekly in/out log, and notify the concerned department of any discrepancies.
• Prepare and collect Delivery Notes and Bills of Materials for all completed works.
• Handle local purchasing with emphasis on cost-effectiveness, quality, and timely delivery—particularly for urgent or last-minute requirements.
• Ensure all documents for invoicing are properly filed- signed and stamped for timely invoicing of all work orders.
• Ensuring compliance with the rules, regulations, and Operational Policies and Procedures of Camelia.

Desired Candidate Profile

·        Diploma in Administration or related field ·        Min 3 years’ experience in Administration ·        Strong MS Office skills (Excel, Outlook, Word); ·        Excellent Negotiation, oral & written communication skills. ·        Exceptional customer service skills.