JOB SUMMARY

Please refer to Job Description

EXPERIENCE:

Please provide a CV and statement of suitability no longer than 500 words outlining how you meet the essential and desirable criteria. Both will be used in order to assess any demonstrable experience, career history and achievements that are relevant to the role.
Your statement of suitability needs to set out evidence of how your experience meets the requirements set out above. Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You don’t have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. What you can do, the skills you have that are transferable and the life experience or passion you have that are linked to this role.
If you don’t have work-based examples then give examples from school/college, clubs, volunteering or other activities you have been involved in.
You will also be asked to complete a CV with details of your education, professional qualifications, previous skills and full employment history. Your CV will not be formally assessed so please put the main evidence of your skills into your personal statement. Your CV will be used to add context to your personal statement.
More information on behaviours and success profiles can be found here.
Please note that in the event of a large number of applications being received we may run the initial sift on the lead Behaviour “managing a quality service”.

FURTHER INFORMATION:

Further information about the post may be obtained from Stephanie Carubia via email to stephanie.carubia@nio.gov.uk
All applications for employment are considered strictly on the basis of merit.
This job description should not be taken as constituting conditions of employment.

PERSON SPECIFICATION

Please refer to Job Description

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

ABOUT THE ROLE:

This is a unique opportunity for an enthusiastic and proactive individual, eager to develop their experience and launch a career across Human Resources or Finance. As a pivotal support to both the HR and Finance teams, you will engage in a wide array of administrative and transactional duties, offering a comprehensive understanding of departmental operations within the Northern Ireland Office. You will have the opportunity to split your time between supporting both the Finance and HR functions.
This role is specifically designed to provide significant development opportunities and exposure to diverse functions, including working closely with senior members of staff, making it an ideal stepping stone for someone keen to explore and advance different career paths within a supportive and dynamic environment.
Depending on the preferences of the candidate, the NIO will provide training support on either HR or Finance to support their career development.

DUTIES AND RESPONSIBILITIES:

The main responsibilities of the role include but are not limited to:

HR:

• Provide administrative support for recruitment processes, including uploading sift and interview scores, scheduling interviews, and managing Avature the recruitment system.
• Liaise effectively with external partners, such as SSCL
• Support colleagues with recruitment queries and other HR transactional tasks.
• Manage the shared HR inbox and respond to queries.
• Assisting with onboarding new employees
• Maintaining HR records and databases, ensuring accuracy and compliance with data protection regulations.
• Supporting with raising Purchase Orders and liaising with AccountNI
• Preparing HR-related returns as required
• Keeping up-to-date with relevant HR legislation and best practices.
• Supporting the implementation of new HR policies or procedures.