WEEKEND REQUIREMENTS:

No Weekends

REQUIRED QUALIFICATIONS

• Associate’s Degree in lieu of an Associate’s Degree, an equivalent combination of college education, experience, and/or a certification in supply chain.
• Experience in contractual negotiations and functions optimally within a strategic sourcing model.
• Driver’s License - CA Department of Motor Vehicles -REQUIRED

PREFERRED QUALIFICATIONS

• Bachelor’s Degree
• 3 Years experience in procurement and sourcing; healthcare industry experience.
• Experience conducting competitive bidding initiatives via RFQs/RFPs and converting into executed contracts.
• Experience with Workday ERP system functionality/best practices and proper data maintenance.

OTHER QUALIFICATION REQUIREMENTS

• Utilizes reliable transportation and possesses adequate personal insurance coverage. Demonstrates clean driving record in accordance with requirements of the employer DMV pull notice program and Sharp HealthCare Driver Guidelines.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of medical products and equipment and how they are used in healthcare is preferred, as well as familiarity with sourcing and contracting of supplies, services, leases, and maintenance contracts, and familiarity of the contracting process within Group Purchasing Organizations (GPOs).
• Conversant with the Microsoft Office suite of products, specifically MS Word, MS Outlook and MS Excel.
• Knowledge of healthcare supply chain services of Materials Management Information System and E-commerce processes.
• Knowledge of supply chain system including manufacturer, dealer, and distributor functions.
• Excellent customer service and communication skills required.
  Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

WHAT YOU WILL DO

Provide professional knowledge of hospital and medical group acquisition for supplies, equipment, service, and cost effective standardization of routine purchases. Administer and direct processes to enhance quality, efficiency and cost effective programs in support of customer departments. Responsible for entering, managing, and maintaining contracts within Lawson. Provide recommendations in the acquisition of low spend/complexity supplies and services as assigned. Upload/maintain all agreements into ERP system, including supplies, service/lease/maintenance agreements as appropriate. Works closely with Analysts and Category Managers to implement supplier contracts. This position also helps to ensure stakeholders are aware of contracted obligations, changes, improvements, and conversions.

ESSENTIAL FUNCTIONS

• Customer satisfactionAccepts and offers constructive feedback.Consistently communicates in a positive and timely manner with peers, customers and suppliers.Demonstrates cooperation, responsiveness and teamwork toward accomplishment of Department goals.Excellent phone, written and person-to-person communication skills.Exchanges ideas, information, and messages readily and effectively, as required by the job. Shows cooperation and courtesy in dealing with coworkers, supervisors and other departments.Exhibits behaviors that are consistent with Sharp HealthCare customer service Behavior Standards and expectations.Maintains an active relationship with customers by continuously assessing needs, preferences, and levels of satisfaction of our customers. Identifies ways to serve customers more effectively.Treats people fairly, equitably and respects other personal opinions.Uses initiative to accomplish tasks, resolves problems cooperatively, offers recommended solutions, and works with others to accomplish tasks. Shows willingness to add to the Team.Utilizes proper telephone etiquette including promptly answering the phone, identifying oneself and the department, and displaying courtesy at all times. Also includes returning all calls promptly and relaying pertinent information.
• QualitySupports the service, lease, and maintenance needs of the organization, as assigned, by managing and maintaining agreements in support of stakeholder needs.Efficiently converts requested items to GPO or Sharp HealthCare contracted items where appropriate to maintain contract compliance levels.Reduces the number of small dollar amount routine orders by assisting departments in choosing appropriate options for system maximization (i.e. P-Card, standing orders, blanket or summary orders, adding high frequency items into stock, etc.).Maintains an organized system for retrieval of department files.Assists with cost analysis and supplier interface as directed, and coordinates other processes with System Supply Chain Services and Site Supply Chain Services.Monitors and maintains the purchase catalog section of the Materials Management Information System database to ensure accuracy.Recommends conversion of items from non-stock to stock, and vice versa to maintain stock of most frequently used items.Updates department desk guides as directed by supervisor. Maintains job knowledge in those desk guides pertinent to assigned duties.Manage goals and objectives in consultation with Manager/Direct Supervisor.Maintains accuracy, thoroughness, neatness, clarity, and adherence to a high level of work. Understands and performs fundamental procedures of the job.Performs all functions using department best practice methods.Manages goals and objectives in consultation with supervisor.Acts as a resource in helping other departments reach their goals. Provides accurate and timely responses to requests for information, recommends specific course of action, and helps to identify alternatives.Contribute of both your skills and yourself to the betterment of your department through mutual respect, independent initiative, and the equal exchange of ideas.
• Technical resourceActs as a resource for hospital staff regarding GPO options, volume data, and expiring contracts in Lawson or through GPO.Conducts research to determine correct information for MMIS item file maintenance using available business tools and techniques.Assists with data collection, analysis and data clean up. (Makes recommendations for appropriate areas of the MMIS database). Validates information with suppliers keeping the MMIS Item Master records complete and accurate.Possesses knowledge of basic data audit techniques and ability to perform audits.Communicates effectively with distributors, warehouse, and information systems staff to correct irregularities in the exchange of data between MMIS and distributor’s system.Able to cross-reference catalog numbers either through supplier resources or GPO Website.May function as the contact for distribution partner for matching Sharp’s MMIS with the distributor’s system in regards to price validation, contract updates/matching, excess stock, backorders, and substitutions, etc.Adept with the GPO website in finding contracted suppliers product information including cross references, tier pricing cutoffs and market share requirements.Determines most cost effective source of supply/service, considering contractual obligations, freight and other fees, delivery, etc.Reviews and works Lawson Reports as assigned and completes in the expected time frame.May possess specialized job knowledge of a function or discipline requiring skills on a par with others involved in basic contract analysis and contract language review.May work with clinicians, Senior Clinical Consultant, and prime distributor to manage Core Items lists, making recommendations on additions or deletions, substitutions, backorders and excess inventory.Identifies favorable options associated with capital equipment, as assigned.Possesses intermediate Excel skills.Understand contract structure and the importance of consistency and standardization in data management.Work with the Data Specialists to help facilitate the bulk upload of contracted items into the Item Master as appropriate (ie. contracted x-item purchases).Prioritize and complete tasks and requests to ensure system needs are met.Assist with cost analysis and supplier interface as directed, and coordinates other processes with system entity Supply Chain Services.Work with Purchasing Operations leaders, staff, and GPO representatives to ensure effective and efficient use of contracts in assigned categories.
• Technical supportReviews and/or initiates catalog item add process.Reviews current contract terms in order to monitor compliance and/or failures to supply that may impact compliance and suggests possible improvement options to supply chain leadership.In concert with supply chain leaders, helps to develop and execute lower spend/complexity RFPs for services and supplies, and may propose sourcing strategies, understand stakeholder needs, gather business requests, and implement and executes agreements when directed.Supports the negotiation of lower-level contracts as assigned and provides in-depth comparisons of competing proposals to present to supply chain leadership under general supervision.Process renewals of selected GPO and local agreements and service contracts as assigned.Perform actions in GPO on line system to activate or otherwise manage GPO contract commitments.Coordinate with local GPO representative to ensure correct contract status is maintained for GPO contracts.If assigned, attend and contribute to related Value Analysis teams to evaluate and improve existing contractual conditions.If elevated, manage and reconcile invoice discrepancies while identifying and recommending possible improvement measures.Receive Price Change Notification (PCN) from distributors and takes action according to leadership direction.Systematically manages Custom Pack or other MMIS item changes as assigned.Regularly contact and cooperate with distributors to ensure order and price accuracy.Assist in maintaining contract database integrity through the use of cycled audits and periodic reviews of contract data.Participate with new technology or MMIS system testing, etc. as assigned while meeting established deadlines.Maintains knowledge of basic data audit techniques and ability to perform audits.Performs miscellaneous job-related duties as assigned.