OVERVIEW

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors. This role requires proficiency in various accounting software and a solid understanding of bookkeeping principles.

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our growing team. This role is ideal for someone who excels at managing high volumes of transactions, communicates effectively with both internal teams and external vendors, and thrives in a fast-paced environment. The ideal candidate will have strong experience in accounts payable, particularly in the construction industry, with a solid understanding of job costing, purchase orders (POs), and subcontractor invoicing.

QUALIFICATIONS:

• 1+ years of experience in an accounts payable role, preferably within the construction industry.
• Strong understanding of job costing, purchase orders (POs), and subcontractor billing.
• Excellent organizational skills and keen attention to detail.
• Strong written and verbal communication skills — professionalism and clarity are a must.
• Ability to manage multiple priorities and meet deadlines.
• Experience with accounting or AP platforms preferred.

• Process vendor invoices accurately and in a timely manner.
• Ensure proper coding and matching of invoices to purchase orders and contracts.
• Manage payment cycles, including check runs, EFT payments, and wire transfers.
• Communicate with vendors regarding payment status, discrepancies, or documentation issues.
• Collaborate with project managers to ensure accurate job costing and compliance with budgets.
• Maintain organized and up-to-date AP records and documentation.
• Reconcile AP ledger accounts and assist with month-end closing tasks.
• Monitor subcontractor compliance documentation (e.g., insurance certificates, lien waivers).
• Assist with audits and respond to internal/external inquiries as needed.