NOVA (Network of Victim Assistance) is a comprehensive victim services organization in Bucks County. With a 50+-year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success, serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training.

POSITION SUMMARY

Reporting to the Director of Finance, the Grants Accounting Coordinator is responsible for processing grant activities and maintaining related financial records in compliance with contract/award terms and conditions and audit standards. This position provides accounting support for Federal, State, and Local grants, contracts, and private funding, including report preparation, monthly and quarterly invoicing, and grant monitoring procedures. The position also assists with the grant closing process and reconciling funds and general ledger accounts to identify errors or discrepancies. Performs general ledger account analysis and supports the month-end close prior to the issuance of internal financial reports.

CRITERIA/REQUIREMENTS

• Candidate should possess a solid foundation of GAAP, internal controls, and a good working knowledge of 2 CFR 200, Uniform Administrative Requirements for Federal Awards, and OMB Uniform Guidance cost principles. If not current, the candidate will be required to complete the DOJ Grants Financial Management certificate program online within 3 months of hire date (or when first available).
• Expert proficiency in accounting software, general ledger systems, Microsoft Excel, and other Microsoft Office products.
• Some experience with payroll systems is a plus.
• Commitment to NOVA’s values and Mission statements.
• Adherence to the Personnel Policies of NOVA
• Successful completion of SAC Training course within the first year of hire and fulfill continuing educational requirements.
• Excellent and effective written and oral communication skills.
• Ability to make independent decisions and solve complex problems.
• Ability to work independently as well as in a team setting.
• Deal with challenging situations while maintaining professionalism, quality of services, and confidentiality.
• Adapt readily to changing work environments, work priorities, and organizational needs.
• Reliable transportation.

EDUCATION/EXPERIENCE

• Bachelor’s degree in accounting, finance, or related field
• Grants fiscal management experience with 2+ years, ideally in a non-profit/human service, educational, or social services setting.

ACCOMMODATIONS: IF YOU REQUIRE ACCOMMODATIONS DURING THE APPLICATION OR INTERVIEW PROCESS, PLEASE NOTIFY US. WE ARE COMMITTED TO ENSURING AN INCLUSIVE AND ACCESSIBLE EXPERIENCE FOR ALL CANDIDATES.

If you have these qualifications, are energetic, passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job to Careers@novabucks.org (Subject line: Grants Accounting Coordinator

Grant Budgeting & Oversight

• Plan, organize, and coordinate the accounting and financial reporting for the organization’s grant portfolio in collaboration with Directors and staff leadership.
• Prepare annual grant budgets and project budgets with input from the Director of Finance, forecasting revenue and estimating any carryover of funds from one fiscal year to the next.
• Serve as the liaison for all grant activities across all departments.
• Assist in the development of the organization’s annual budget.

Grant Tracking & Invoicing

• Maintain financial records of all grant funds consistent with audit standards.
• Manage payroll allocations and review regularly to ensure accuracy.
• Research issues, prepare, and submit grant and county contract invoices/billings, and track funds for the support of restricted fund expenditures.
• Prepare all applicable month-end closing journal entries, including salary accruals and accruals of other expenditures; monitor the effect on grant balances.
• Track grant receivables and reconcile to the general ledger on a quarterly basis.

Grant Reporting & Data Reconciliation

• Provide regular reporting and perform a variety of financial analyses on an as-needed basis.
• Monitor grant spending against budget/deliverables and timelines.
• Meet regularly with Directors and staff leadership to review internal grant actual expenses against the budget and work with them to proactively resolve under/overspend issues.

Grant Compliance & Internal Controls

• Monitor grant compliance with internal policies and various funders’ regulations.
• Implement procedures to communicate, educate, and ensure compliance with grant regulations throughout the organization.
• Provide internal control support for the organization, assisting the Director of Finance and Executive Director by establishing and maintaining effective controls over: segregation of duties, access control, standardization, reconciliation, and approval authority.

Supervision of Accounting Assistant

• Meets regularly with the Accounting Assistant for supervision. Provides feedback on performance and conducts periodic evaluations.
• Oversees quality of work performed, ensuring annual goals and objectives for the Finance department are met.
• Oversees and reviews accounts payable coding prepared by the Accounting Assistant.

Additional Responsibilities

• Gather accurate and timely financial information to prepare grant financial reports for government agencies and other funding sources.
• Review the general ledger regularly to monitor expense activity.
• Analyze grant budgets against actual expense activity to determine under-/overspending on grants.
• Interact with program staff to ensure proper and timely spending of grant funds.
• Perform accounts receivable collections related to all grant/contract funding.
• Scan daily deposits into NOVA’s bank deposit account using remote equipment. Facilitate physical deposits when necessary.
• Provide back-up for payroll processing at least twice annually and when needed. (UKG Ready