Our firm has an open position for a Billing Specialist to perform a variety of invoicing and administrative duties for our corporate office in Baton Rouge. This position will work directly with Financial staff and offers many opportunities for on-the-job training and career growth. The primary responsibilities will include:

• Performing routine tasks associated with monthly billing procedures, including but not limited to: preparing and processing pre-bills, printing draft and final invoices, revising invoices as noted, identifying and reporting inconsistencies with billing amounts, emailing and mailing invoices, and entering invoices into client portals;
• Providing billing information to project managers as requested, which may require researching, analyzing, and summarizing billing costs and other data;
• Setting up new clients and projects in accounting system;
• Contacting clients to verify billing contact information and following up on past due invoices; and
• Researching and solving payment discrepancies.

Qualifications:

• Experience working directly in an accounts receivable/invoicing position for a professional services firm;
• Experience with Del-Tek or Sage software is a plus;
• Competency in the use of Microsoft Excel spreadsheets and Adobe PDF editor;
• Thorough understanding of basic data entry processes and impacts;
• Advance knowledge of standard accounting process related to accounts receivable;
• Detail oriented and well organized;
• Possess the skills needed to execute tasks and follow through to completion while adhering to strict deadlines;
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
• Possess the skills needed to solve practical problems;
• Must be able to satisfy pre-employment drug & alcohol screening and background check;
• Possess the skills considered necessary to assist clients over the phone and e-mail;
• Must have a great attitude and be willing to pitch in when needed; and
• Ability to acquire the skills considered necessary to perform the on-going duties of this position.

• Performing routine tasks associated with monthly billing procedures, including but not limited to: preparing and processing pre-bills, printing draft and final invoices, revising invoices as noted, identifying and reporting inconsistencies with billing amounts, emailing and mailing invoices, and entering invoices into client portals;
• Providing billing information to project managers as requested, which may require researching, analyzing, and summarizing billing costs and other data;
• Setting up new clients and projects in accounting system;
• Contacting clients to verify billing contact information and following up on past due invoices; and
• Researching and solving payment discrepancies