Medical Office Assistant – University Co-op Placement
Type: Full-Time (35–40 hours/week)
Pay: $18.00/hour
Term: 4 or 8 months (based on co-op program)
Start Date: September 8 2025
Position Overview:
We are currently hiring university co-op students for full-time placements as Medical Office Assistants across three medical clinics. This is a paid opportunity for students currently enrolled in a business program with connection to medical office environments, Health Sciences, Life Sciences, Nursing, or related Medical/Administrative program to gain real-world experience in a clinical setting.
Co-op students will play an essential role in daily front-desk operations, patient coordination, and administrative functions using electronic medical record (EMR) software.

Key Responsibilities:

• Patient Services
• Answering and making patient calls (appointment booking, reminders, and follow-ups)
• Greeting and checking in patients, ensuring smooth patient flow
• Verifying OHIP and insurance information
• Medical Administration
• Updating and maintaining patient records using EMR systems (e.g., OSCAR, Accuro)
• Scanning and organizing medical documents
• Preparing referral forms, requisitions, and documentation as requested by physicians
• Assisting in billing and administrative paperwork
• Clinic Operations Support
• Managing appointment schedules and physician calendars
• Coordinating with clinical staff to ensure efficient operations
• Supporting clinic cleanliness and organization of front-desk materials

Preferred Qualifications:

• Enrolled in a recognized university co-op program (Health Admin, Life Sciences, Nursing, etc.)
• Strong interpersonal and communication skills
• Ability to handle confidential medical information with discretion
• Detail-oriented and organized, with solid multitasking ability
• Comfortable with MS Office and/or electronic medical software

Training Provided:

• Onboarding on EMR systems and clinic protocols
• Patient service training and privacy/confidentiality best practices
• Shadowing opportunities with clinic admin and medical staff

Why Join Us?

• Get hands-on experience in a real medical office
• Exposure to clinical workflows and EMR systems
• Work directly with physicians and medical staff
• Strengthen your resume with relevant health administration experience
• mentorship opportunity

Job Type: Internship / Co-op
Contract length: 4 months
Pay: $18.00 per hour
Expected hours: No less than 35 per week

Application question(s):

• Are you enrolled in your universities co-op program

Language:

• English (required)

Work Location: In perso

• Patient Services
• Answering and making patient calls (appointment booking, reminders, and follow-ups)
• Greeting and checking in patients, ensuring smooth patient flow
• Verifying OHIP and insurance information
• Medical Administration
• Updating and maintaining patient records using EMR systems (e.g., OSCAR, Accuro)
• Scanning and organizing medical documents
• Preparing referral forms, requisitions, and documentation as requested by physicians
• Assisting in billing and administrative paperwork
• Clinic Operations Support
• Managing appointment schedules and physician calendars
• Coordinating with clinical staff to ensure efficient operations
• Supporting clinic cleanliness and organization of front-desk material