JOB SUMMARY:

Reporting to the Director of Recruitment and Admission, the Graduate Admissions Advisor/Recruiter for Programs in the School of Education on the Vaughan, Ontario campus is an essential partner in the development and implementation of Niagara University’s recruitment strategies for the programs in education including the Bachelor of Professional Studies, Master of Educational Leadership and Additional Qualification courses. This role is responsible for attracting high-quality applicants, managing the complete recruitment cycle, and providing exceptional guidance to prospective students throughout their application journey. The position requires building and nurturing strategic relationships with key stakeholders including academic departments, partner institutions, alumni and representing the University at recruiting events. Critical to success in this role is the ability to plan and execute engaging information sessions, webinars, and one-on-one meetings with prospective students, while maintaining comprehensive data tracking to inform recruitment strategies. The admissions recruiter will join regular team meetings and provide timely reports on key recruitment metrics.The ideal candidate will possess outstanding interpersonal and communication skills, demonstrate strong organizational abilities, and have a thorough understanding of the Ontario higher education landscape.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Comprehensive understanding of Niagara University in Ontario’s education Bachelor of Professional Studies program, graduate programs, degrees, certificates, and departments
• Thorough knowledge of university admissions processes and familiarity with effective recruitment strategies and lead nurturing techniques
• Understanding of event planning and management for virtual and in-person recruitment activities
• Knowledge of social media marketing and content creation best practices for higher education
• Awareness of data privacy regulations and confidentiality requirements in educational settings
• Ability to learn application management systems (SLATE) and other university digital systems that aid in the processing of critical information
• Strong grasp of metrics analysis and reporting to improve recruitment outcomes
• Understanding of relationship building with community and college partners
• Must have outstanding communication skills, verbal and written as well as exceptional customer service skills.

QUALIFICATION STANDARDS

• Bachelor’s degree required; preference for candidates with a master’s degree or prior graduate study.
• Minimum of 2–3 years of experience in recruitment, admissions, student affairs, or a related field; experience in higher education preferred.
• Strong public speaking, interpersonal, and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM systems (Slate experience preferred).
• Ability to travel for recruitment events and work flexible hours, including evenings and occasional weekends.
• A valid G driver’s license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada.
• The ability to perform all duties related to the position in Canada regardless of residency is required. This includes, but is not limited to, border crossing and eligibility to work in Canada if the employee decides to relocate.

GENERAL DESCRIPTION – % OF TIME

• 60% – Develop and execute recruitment strategies; conduct outreach and follow-up with prospective students; maintain records of engagement.
• 25% – Plan, coordinate, and attend college and graduate fairs, information sessions, and virtual/in-person events; manage logistics and materials.
• 10% – Coordinate and update recruitment materials with internal stakeholders; assist with marketing content and distribution.
• 5% – Other duties as assigned, including administrative support and team collaboration.

• Nurture candidate leads through personalized communications, email campaigns, and targeted marketing materials.
• Implement effective follow-up strategies and workflows to maintain candidate engagement throughout the recruitment process.
• Communicate effectively with prospective students regarding program offerings, admissions requirements, deadlines, and application processes.
• Track, organize, and maintain accurate and updated versions of graduate recruitment materials, including program flyers, fact sheets and website information.
• Counsel prospective students on the Niagara University application process; help them to expedite and complete the process.
• Create and manage virtual and in-person recruitment events, including program webinars and open house events.
• Represent Niagara University at career fairs, networking events, and campus recruitment activities. Arrange a timely and cost-effective travel schedule.
• Maintain detailed records of student interactions and event participation to inform outreach strategies and ensure data-driven decision-making.
• Maintain confidentiality of information (including but not limited to student and employee personal information, student grades, etc.), both during and after employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
• Perform other duties assigned.