Coordinator, Invoicing and Export Documentation
Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä’s purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.
We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?
The invoicing & Export Documentation team is accountable for on-time and accurate project invoicing as well as preparation and coordination of export documentation to secure smooth export and import for Energy Business’s newly built projects.
We are now looking for a Coordinator, Invoicing & Export Documentation to join the Invoicing & Export Documentation team. The job title will be defined based on work experience.

YOUR MAIN RESPONSIBILITIES WILL BE:

• On-time and accurate project invoicing
• Preparation, collection and coordination of export documentation as required under Commercial Sales Contract and payment instrument if any
• Providing instructions for export clearance as well as following up that the export clearance is made and closed correctly
• Providing instructions for both internal and external stakeholders regarding the shipment documents, export and import procedures and requirements as well as documents required under documentary credit and other payment securities
• Maintaining data and archives for internal and external stakeholders about shipments, export clearances and export documentation
• Ensuring high quality, correctness, and accuracy in the responsibility areas as well as compliance towards tax and customs authorities

TO BE SUCCESSFUL IN THIS ROLE, WE EXPECT YOU TO HAVE:

• Commercial Education
• Good understanding of project business, project invoicing and payment terms used in project business
• Good understanding of foreign trade, shipping documents, Incoterms, export and import procedures
• Previous work experience with tasks related to project invoicing, export documentation and export procedures
• Experience with SAP is seen as an advantage
• Good communication, coordination and teamwork skills as well as the ability to work independently and proactively
• Good command of English. Fluency in Finnish. Other language skills will be seen as an advantage
• Systematic and organised way of working, paying attention to details
• Solution-oriented and positive mindset