Job Description:

Major Job Functions:

Invoice Entries 70%

• Daily analysis and reporting on invoicing status
• Daily entries of invoicing transactions into the customer’s AP system
• Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals.  
• Investigate and Resolution any discrepancies 

Reconciling Report 20%

• Ensure tracking report is updated daily with detailed notes
• Ensure nothing is goes beyond the set KPI goals

Working with internal and external customers 10%

• Work with branches, Shared Service and Customer Account Rep to clean up old unpaid invoice.
• Requesting invoice back up
• Enabling new customer in AP portals
• Process Improvement/Automation

Required Skills: 

• Previous administrative, data entry, or invoicing experience is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
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