Job Description

Your key tasks and responsibilities will be:

• Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
• Using, and supporting others in the use of, project management tools, systems and processes
• Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
• Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
• Assist in document control activities on small projects, working with the Document Control team for guidance
• Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
• Support the formatting and proof-reading of documents for publication
• Depending on project, liaise with and be first point of contact for external stakeholders
• Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
• Handle general internal and external correspondence within the project organization
• Organize and arrange business travel and accommodation for project team members as required
• Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
• Produce project management progress reports for internal and external stakeholders
• Completion of project status and general maintenance of internal project management tools
• Other appropriate duties as agreed with Project Manage

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• 1-2 years of experience in a project administration or coordination role
• High level of proficiency in written and spoken English
• High attention to detail with excellent time-management and communication skills
• Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
• Diary management experience
• Experience with MS Project or other project management applications
• Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
• Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
• Ability to thrive in a fast-paced, team environment
• Able to effectively prioritize multiple tasks and make independent decisions
• Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
• High integrity and team spirit, proactively engaging with others and offering support when require