About Us:
My Private Villas is a luxury villa rental company offering exclusive high-end properties around the world. We work with discerning clients and trusted travel partners to provide exceptional holiday experiences. We are currently looking for a detail-oriented and reliable Administrative Assistant to support our Sales team and CEO with administrative, financial, and operational tasks.
Key Responsibilities:

Sales Support – Villa Bookings:

• Assist the sales team with contract and payment processes related to villa bookings
• Prepare booking contracts and payment invoices
• Collect and manage bank details from clients and villa owners
• Send reminders to clients and villa owners regarding contract signing and payment deadlines
• Ensure timely refunds of unused security deposits to clients
• Coordinate commission payments to travel agents for B2B bookings

Finance & CEO Assistance:

• Prepare and maintain regular reports of upcoming payments to villa owners, agents, service providers, and for other company expenses
• Submit reports for CEO’s review and approval
• Complete transactions via online banking as instructed
• Register and organize payment documentation for accounting purposes

General Administration:

• Support the team with other administrative tasks as required
• Maintain accurate internal records and filing systems

Requirements:

• Previous experience in a similar administrative or finance assistant role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Good understanding of invoicing, payment processing, and basic financial procedures
• Proficient in legal terminology with proven experience in drafting, reviewing, and customizing legal contracts.
• Ability to manage multiple tasks and deadlines efficiently
• Comfortable working with spreadsheets and online banking platforms
• Reliable, trustworthy, and discreet when handling sensitive information
• Proficiency in Microsoft Office (especially Excel and Word)
• Fluent in English (spoken and written)

What We Offer:

• Full-time, permanent position
• Office-based role in London
• Friendly and professional work environment
• Opportunity to work in the luxury travel industry

Job Type: Full-time
Pay: £27,000.00-£30,000.00 per year

Ability to commute/relocate:

• London, SW2 5UA: reliably commute or plan to relocate before starting work (required)

Experience:

• business administration: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In perso

Please refer the Job description for details