EQUAL OPPORTUNITY STATEMENT:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
As a ‘Disability Confident’ employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.

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Job Segment: Accounting, ERP, SAP, Office Manager, Bookkeeping, Finance, Technology, Administrativ

YOUR FUTURE ROLE

In this role, you’ll get great exposure across the business as you’ll be assisting and supporting a team of diverse colleagues in the undertaking of delivering services across the Alstom network.
You’ll be reporting into the Country Managing Director and will provide an efficient and effective administration support service to the Alstom Transport Ireland Management Team.

We’ll look to you for:

• Based in Dublin but with regular travel to Cork
• Manage all aspects of the office administration including meeting room requests, inc. room preparation, catering for internal and external meetings
• Update company notice boards, distribute post, and arrange courier service
• Book business travel - air, rail and hotel using CWT online travel booking system
• Assist when necessary, with expense reconciliation claims as required
• Administer weekly whereabouts
• To perform a range of administrative duties as required
• Order IT equipment (Laptop/Mobile phone) for new starters
• To produce & distribute reports, KPIs and Periodic reports and update weekly KPI’s as required
• Provide project administration support as and when required to senior colleagues working from Dublin and Cork office. This may require travel to Cork on a monthly basis.
• To be responsible for raising purchase requisitions for services and consumables for Dublin and Cork offices, keeping an accurate index of requisition orders raised, to reconcile with invoices and create new orders as required to ensure continual PO cover
• Obtain a detailed knowledge of Alstom’s SAP based procurement systems

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• You’ll have experience in a similar role or have experience in receptionist or office assistant roles, demonstrating a proficiency in understanding how to ensure efficient business and office operations.
• You’ll have a natural ability to build relationships, to work well in a team and to have a positive attitude to undertake tasks. You’ll demonstrate a curiosity in how the business operates and how you will add value to the business, to your teams that you support and to the wider network.
• Self-motivated, highly organised, and detail-oriented
• Maintains confidentiality of privileged and sensitive information
• Exceptional organisational and time management skills
• Presentation skills and customer services knowledge
• Outstanding verbal and written communication skills
• Positive, can-do attitude and willingness to learn/develop
• Basic knowledge of accounting procedures such as bookkeeping and other general financial procedures
• Knowledge of computer programs used in daily office administration functions such as Microsoft word, spreadsheets, and specialised office management tools
• Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
• Excellent problem-solving skills, the ability to research and an aptitude for helping other people
• A working knowledge of SAP based systems is desirabl