Company Description
Miltenyi Biomedicine is a biopharmaceutical company committed to advancing personalized cell and gene therapies. We are pioneering groundbreaking therapies for serious life-threatening diseases, and reshaping their accessibility for clinical professionals and patients worldwide with the aim to improve and extend patients’ lives. We are currently focusing on difficult-to-treat hematological cancers using CAR-T and other technologies, while also exploring treatments for other diseases. Our lead candidate, a tandem CAR T-cell product, is currently undergoing pivotal clinical trials on a global scale.
Join our highly professional team in bringing new medicines to market and ensuring the safety of our pharmacological developments at all stages.
Job Description

As an Associate Management Assistant, you will play a vital role in supporting three senior managers in the Biomedicine team at Miltenyi Biotec. This is a dynamic and varied position within an international, highly innovative environment. Your role ensures smooth coordination of meetings, travel, budget tracking and event logistics, while acting as a point of contact across teams and departments. You’ll work closely with internal stakeholders and external partners—always with an eye for detail, structure, and proactive communication.

• Take ownership of scheduling and organizing meetings, including room reservations, agendas, minutes, catering, and travel arrangements for internal and external participants.
• Support and partially manage the preparation and coordination of department-level events such as advisory boards, annual conferences, and European meetings.
• Oversee and manage travel bookings for the management team and international Key Opinion Leaders (KOLs), as well as related documentation and reimbursement.
• Ensure accurate and timely processing of departmental expenses and maintain oversight of assigned budgets.
• Act as a reliable administrative partner within the Biomedicine assistant team, contributing to seamless day-to-day operations and ensuring coverage during absences or vacation periods.

QUALIFICATIONS

• Completed higher secondary education (Abitur) or vocational training in business administration or a similar field.
• At least 5 years of relevant experience in areas such as office management, hospitality, event coordination or travel support.
• Highly self-organized and resilient with the ability to handle multiple priorities in a fast-paced, international work environment.
• Strong team spirit, excellent communication skills, and a solution-oriented, service-minded attitude.
• Very good written and spoken English and German; willingness to take and pass a level 4 language test (TOEFL or similar).
• Confident in using MS Office (especially Outlook and Excel); knowledge of SAP is a plus.
• Willingness to travel occasionally (approx. 4 times a year) and to be on-site in Bergisch Gladbach full-time, with up to 1 day/week home office upon approval.
  Additional Information

• Take ownership of scheduling and organizing meetings, including room reservations, agendas, minutes, catering, and travel arrangements for internal and external participants.
• Support and partially manage the preparation and coordination of department-level events such as advisory boards, annual conferences, and European meetings.
• Oversee and manage travel bookings for the management team and international Key Opinion Leaders (KOLs), as well as related documentation and reimbursement.
• Ensure accurate and timely processing of departmental expenses and maintain oversight of assigned budgets.
• Act as a reliable administrative partner within the Biomedicine assistant team, contributing to seamless day-to-day operations and ensuring coverage during absences or vacation periods