Key Responsibilities:

1. Office Management & Administration

• Oversee daily office operations, ensuring a well-organized and efficient work environment.

• Maintain office supplies inventory and place orders as needed.

• Manage office equipment, coordinating maintenance and repairs.

• Ensure compliance with company policies and procedures.

• Handle general correspondence, including emails, letters, and official documents.

2. Financial & Procurement Support

• Assist in processing invoices, expense reports, and petty cash management with the nominated account firm.

• Coordinate with vendors and suppliers for office-related purchases and contracts.

• Maintain financial records for office expenses and liaise with the finance department for reconciliation.

3. HR & Employee Support

• Assist in onboarding new employees, including document collection and workspace setup.

• Maintain employee records and ensure compliance with UAE labor regulations.

• Support HR-related activities such as leave tracking and employee engagement initiatives.

• Act as a point of contact for employee inquiries related to office policies and procedures.

4. Scheduling, Communication & CEO Support

• Manage calendars, schedule meetings, and coordinate appointments for leadership and teams.

• Organize and prepare meeting agendas, minutes, and follow-up actions.

• • Assist the CEO with daily administrative tasks, including email correspondence, travel arrangements, and document preparation.