POSITION SUMMARY

Reporting to the Clerk, the Administrative Assistant, Corporate Services provides administrative support to the Clerk’s Department, with a focus on Council, communications and legislative related functions. This position may also provide administrative support to the CAO and other senior managers, as needed.

KNOWLEDGE, TRAINING AND QUALIFICATIONS

The incumbent must have proficient knowledge of the following (or the willingness and ability to obtain):

• Post-secondary education in an Administrative or Communications related field or equivalent work experience.
• Successful participation or completion of the Municipal Administration Program is preferred.
• Excellent knowledge of personal computers and associated software, with word processing and/or social media experience.
• Proven ability to work with Microsoft Suite, Outlook and Adobe programs.
• Knowledge of cloud-based data programs such as SharePoint.
• Experience working with electronic agenda and record management software would be an asset.
• Valid class “G” driver’s license in good standing.

SKILLS AND COMPETENCIES

• Strong organizational ability
• Strong oral and written communication skills
• Exceptional attention to detail
• Customer service acumen
• Analytical and problem-solving skills
• Ability to work independently as well as part of a team
• Visual and mental concentration to multitask
• Ability to prioritize tasks
• Time management skills and ability to work under deadlines/stress

WORKING CONDITIONS

Typical climate-controlled office environment with standard weekday office hours. Work activities require visual and mental concentration for intermediate durations of time. Extended periods of time spent keyboarding and working on a computer. Occasional lifting and carrying of items weighing less than 30 lbs (i.e. office supplies).
Please note: The above statement reflects the general details considered necessary to describe the principal functions of the job identified and shall not be considered as a conclusive description of all work required in the position. This job description may be subject to change to meet organizational, resident or operational requirements.
Job Type: Full-time
Pay: $28.83-$33.92 per hour
Expected hours: 34.5 per week

Benefits:

• Company pension
• Dental care
• Extended health care
• On-site parking

Work Location: In person
Application deadline: 2025-08-01
Expected start date: 2025-08-1

OTHER DUTIES:

• Assists the CAO with any Economic Development activities that are required.
• When required drafts Council and Committee Meeting Minutes under the direction of Clerk.
• Assists with conducting Municipal Elections under the direction of the Clerk.
• Provides back up to the front counter when the Receptionist is not available by responding to telephone inquiries, relaying messages, receiving payments and routing calls to the appropriate person.
• Ensures the confidentiality of all information in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
• Participates as part of the designated Municipal Control Group when called upon, to utilize an Incident Management System (IMS) to ensure the co-ordination of municipal, provincial, federal, private and volunteer services in an emergency to bring the situation under control as quickly as possible.
• Adheres to the Occupational Health and Safety Act and the Township Health and Safety Policy.
• Performs other related duties as required.