Vesta Realty Group is a real estate development company based in San Juan, PR with projects across the United States. The team is rapidly growing and is looking for an Executive Assistant to manage all back office functions. Fluent English is mandatory for this position

JOB SUMMARY

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative experience, project coordination, and personal assistant capabilities to ensure the smooth operation of our office. The role is remote, yet the candidate will be require to handle certain in-person tasks in the San Juan area

QUALIFICATIONS

• Proven administrative experience in an office environment; personal assistant experience is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with DocuSign for document management is desirable.
• Excellent typing skills with attention to detail for accurate data entry and documentation.
• Strong communication skills, both verbal and written.
• Ability to work independently as well as collaboratively within a team setting. If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
  Job Type: Full-time
  Pay: Up to $50,000.00 per year

Experience:

• Executive Assistant: 3 years (Required)

Language:

• English (Required)

Work Location: Remot

• Provide executive administrative support, including managing calendars and scheduling meetings using Google Suite.
• Coordinate events and meetings, ensuring all logistics are handled efficiently.
• Maintain office management tasks such as filing, data entry, and clerical duties to keep the office organized.
• Handle bookkeeping responsibilities and assist with QuickBooks for financial tracking.
• Manage phone etiquette with professionalism while handling multi-line phone systems.
• Assist in project coordination by tracking deadlines and deliverables.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Utilize Google Workspace and Microsoft Office tools for various administrative tasks.