SKILLS AND EXPERIENCE

• Commercial experience in the commercial contracting and subcontracting field
• Experience of assessing documents/evidence for compliance against requirements
• Experience of drafting commercial contracts, contractual design, and contract framework
• Experience of enacting contract change control processes
• Experience of managing the contract lifecycle with a supply chain
• Experience in commissioning and of new provision and supply chain
• Experience of communicating clearly to the commissioner including challenging decisions where appropriate
• Experience of communicating requirements diplomatically, clearly and accurately
• A background in government or public sector contracts
• Technical skills including the ability to interpret and/or use MS Office applications

THE ROLE

The Commercial and Contracting Manager role is employed to manage the governance of the contract lifecycle for service delivery contracts across allocated directorates. This will involve completing legal and commercial reviews of contract documentation, drafting of Supply Chain partner contracts and variations and preparing information for the sign off process with internal leadership. This role sits within the Commercial Directorate in the Commercial Contracting and Supply Chain team, alongside the Business Development, Commercial Partnerships and Commercial Support teams. This role provides contract terms and conditions for procurement processes for Commercial sub -contracts

KEY RESPONSIBILITIES

• Commercial and Contracting Managers will provide commercial and contractual support to designated areas which include; Adult Employment Services including Justice, Specialist Employment Services, Learning and Skills, Childrens services and Community Health and Wellbeing
• Ensure that commercial contracts and sub-contracts remain commercially and contractually compliant throughout the contract lifecycle
• Negotiate and prepare contractual Schedules for all sub-contractor agreements and Head Contracts with Commissioners and in conjunction with operational colleagues and supply chain as required
• Draft and prepare for issue, sub contractor contract Variations and new contracts
• Support Legal Counsel by reviewing terms and conditions for tenders and producing contract risk tables for governance
• Support the due diligence process for new sub-contractors including annual refresh of sub-contractors, determining sub-contractor risk profile and any capacity building requirements
• To own and maintain contracting database for service delivery contracts, including head contracts, subcontracts, variations, extensions, milestones and terminations for designated Directorates as well as using and maintaining other systems
• Responsible for ensuring all contract milestone information is checked and verified as accurate and complete and able to be returned to commissioners within required deadlines
• Work with Operations and Finance to ensure that all information is completed and collated to support contractual governance sign off processes
• Responsible for working with Operations to complete all contract change control notices, initiated through contract negotiation, performance, commissioners change request, contract extensions, and contract novation
• To maintain up to date sub-contractor and spot purchase matrices and oversee adherence to agreements, working closely with operational Supply Chain Managers
• Oversee operational teams in the procurement process and leading mobilisation of new sub-contractors
• Supporting the supply chain team on all matters relating to effective management of the sub-contractors, performance, intervention, performance improvement, breach of contract by effectively using the mechanisms within the Contract and Performance Management Frameworks
• Act as the key point of contact with commissioners for all commercial matters, maintaining a strong working relationship with the Commissioner Contract Management Teams
• To submit timely and accurate monthly commercial reporting returns to the Head of Contracting and Supply Chain
• To ensure that all statutory, audit, contractual and governmental requirements are adhered to and that best accountancy practices are implemented within supply chains
• Identify and report commercial risk and support or lead risk mitigation activities as required
• Build a positive, progressive and supportive relationship with Commissioners acting as lead for contractual issues and remedies as required